Calls for Nominations: Members of the Executive Council and ERC

The Screenwriting Research Network has released two Calls for Nominations:

The first is to the SRN Executive Council, as three (3) members will be elected at the next AGM to fill the expected vacancies and serve for two academic years (2021-22 and 2022-23). More information about this call can be found here.

The second is to serve as Early Career Researchers representative (ECR) on the SRN Executive Council for the academic year 2021-22. This is an appointment made by the Executive Council (i.e. no election), as with any co-opted member as per SRN Constitution. More information about the ECR role and the call can be found here.

SRN welcomes all nominations from the Membership!

SRN Executive Minutes – May 2021


Monday 17.5.2021 at 10 pm BST/GMT/UTC+1 (via Zoom)

Circulation list: Carmen Sofia Brenes (CSB), Rose Ferrell (RF), Ann Igelström (AI), Rafael Leal (RL), Margaret McVeigh (MM), Paolo Russo (PR), Rosanne Welch (RW)


1. Apologies for absence


2. Minutes of previous EC Meeting for approval

Approved as accurate. PR to send final version to RL for upload to website, as usual.

All pending Action Points have been either discharged or itemized below in the agenda.

3. Proposed amendments to SRN Constitution (PR, All)

PR circulated a memo (see attached) with the proposed amendments to the SRN Constitution: specifically, these would apply to articles 7.1 and 5.9 so as to formally allow holding AGMs and EC Elections by virtual means in cases of force majeure. External advice was also sought from other members of the SRN in good standing – i.e. Ian W. Macdonald, Eva Novrup Redvall and Claus Tieber – all of whom gave positive feedback. 

CSB suggests seeking advice from a few more members as well: e.g. Kirsi Rinne and Ronald Geerts. 

ACTION: PR to consult a few more members before finalising the draft with the proposed amendments.

It was noted that the proposed amendments are in line with the SRN Constitution anyway, especially with the existing provision of article 7.6 which allows the use of “technology” to consult the Membership on relevant issues. A key aspect to take into due account is to make sure that whatever the chosen technology it will give easy access to the Membership worldwide.

CSB asks whether there will still be a “confirmation vote” on the amendments (assuming the motion is carried) at the next AGM held in presentia. PR confirms this is the plan.

Regarding the clause requiring two thirds of the currently active Membership to pass the motion for the proposed amendments, CSB and MM raise concerns about the likelihood that as many members will reply via email or respond to the Call at all. PR clarifies that the Call to Membership will make it very clear that those who don’t cast their vote will be treated as giving “silent consent”. This is also the case at any AGM held in presentia, which is usually ever attended by a fraction of the membership. 

PR stresses the importance of giving enough notice and time to the Membership to cast their vote: this could be 30 days (or 4 weeks) from the CTM, with a view to collect all votes and ratify the result by the June EC meeting.

The EC approves the draft of the proposed amendments as is, as well as the suggested action protocol to issue the Call to Membership and appoint an external scrutineer. 

ACTION: PR, RW, RF and RL as per attached memo.

4. Update on SRN2021 Seminar Series Online (PR, All)

On the back of having attended about 20 online conferences/seminars in the past few months, PR will suggest that all paper presentations be pre-recorded to avoid technical issues. This will also allow for better use of the chosen video-conferencing tool. Once a schedule/format is finalized in the next few weeks, PR will send out guidelines to the delegates. Following the pre-recorded presentations, there will be live sessions for related discussion fora, for a maximum of 5-6 hours per day. 

PR will redesign the SRN2021 website over the Summer to make it work as the main content navigation hub for the Seminar Series.

After surveying all shortlisted delegates intention to participate, at the moment PR reports expecting 93 papers. Live sessions will have to be planned by geographic areas due to the 20 different time zones involved. Within each geographic area, panels can then be formed according to themes/topics. PR suggests one-hour slots per panels of 3-4 speakers each who will each give 5-minute summaries of their paper, followed by up to 30 minutes questions/discussion. Questions can also be collected via asynchronous means in the hope to allow many points of access for fullest sharing of ideas.

“Plenary” sessions will still include two keynote speakers (Murray Smith and Elizabeth Kilgarriff have confirmed availability but PR will follow up with them anyway in the next few weeks); the AGM, including the EC elections (this session will be run twice so as to allow as many members as possible from different time zones to attend); and the SRN Awards, including the winners’ lectures.

Moreover, round tables and networking meetings with the Working Group are possible. PR is also planning to invite a few professionals from the industry as special guests (pending availability). 

All live sessions will be recorded and will remain online via the SRN2021 website (until subscription expires). 

MM congratulates PR on the planning work and observes it can be challenging to stay attentive to papers for longer than 20 minutes. RF agrees with MM on ‘short and sharp’ presentations. 

MM suggests taking advantage of the switch to the online format and invite shorter presentations to allow for a more interactive conference, with abstracts on the website to contextualize the presentation. It also means that the overall time and, hopefully the organizational efforts, will be reduced, thus making for a leaner event in terms of scheduling.

PR welcomes the suggestions and will make sure that there is a degree of flexibility in the format of the presentations. The overall event format is still work in progress and any suggestions are welcome. For instance, PR suggests that the comments section of the video-presentations on YouTube could be enabled to allow speakers and members to comment asynchronously, regardless of when any live session is scheduled.

MM asks whether there will be a registration fee. PR confirms that, as things stand, the plan is for the whole event to be free: the School of Arts at Oxford Brookes University has agreed to fund the few expenses to cover keynote speakers’ fee and the prize money for the SRN Awards. However, delegates will still be asked to register in order to receive the Zoom links/passwords etc.

MM asks whether there might be any copyright issues to consider regarding speakers’ papers being posted online. PR underlines that rights to whatever materials/content will be posted will be retained by the delegates in accordance with the laws of their respective countries. PR and RL will figure out a way to make sure that only registered delegates have access to those materials. 

PR also confirms that, based on current laws (e.g. the Copyright License Agreement), it is possible to make fair use of clips or other copyrighted materials within the paper presentation as it is for education/research purposes, as long as sources are quoted.

PR outlines alternative scheduling options: e.g. two days weekly with no parallel sessions or one day weekly with two parallel sessions, for a total of four weeks; also possible, every other week or two consecutive weeks, a one-week break, then two more weeks.

RW would prefer a programme with parallel sessions so as to stick with one particular day a week, also in light of the fact the many colleagues will have started teaching at their respective universities; whereas, too many days might cause more timetabling clashes. RF also agrees that parallel sessions will keep the members more interested and focused.

The EC agrees tentatively on the following format: one day weekly with parallel live sessions whenever necessary/viable, beginning the week commencing on Monday 30 August 2021 for two weeks, then two more weeks after a one-week break.

ACTION: PR to work out format based on the above.

AI is also planning an ECR Symposium (see minutes from previous meetings). Assuming the SRN2021 Seminar Series Online will follow the format suggested above, this means that it will be over by the end of September. The ECR Symposium can therefore follow up in November as a separate, distinct but, at the same time, related event.

PR notes that at least one fourth of the shortlisted delegates for SRN2021 are ECRs anyway and therefore having the Symposium later in November will allow them to take part in both should they wish so.

MM hopes that PR will have people to help on this planning. PR confirms that a couple of colleagues from his department will be helping out as well as several other SRN members from other geographic areas who have offered to assist once the format is settled.

5. Other updates:

  • Newsletter

MM reports about the latest issue published in April, which attracted less submissions than usual. The next issue should come out in June/July and could be a special issue focused around the SRN2021 Seminar Series. PR will pass on relevant information as the organization progresses in the forthcoming weeks.

  • Social media

AI notes that posting has slowed down slightly in the last few weeks, perhaps due to everyone’s awaiting info on the conference.

ACTION: AI to post info on CTM re: the amendments to the SRN Constitution as soon as ready; then to focus on the Seminar Series and, finally, on the ECR Symposium (including a CfP) in the forthcoming weeks.

  • Items for June meeting agenda to include: Results of CTM (see above), EC Elections Call for Nominations, Membership update, planning of EC Annual report and Activities Plan for 2021-22

The EC approves the suggested agenda for the June meeting.

6. Any other business

There was no other business to discuss.


Date of next meeting: Monday 21 June 2021, 10 pm BST/GMT/UTC+1 (consider DST; refer to shared DOC for each country’s time zone)

SRN Executive Minutes – April 2021

Minutes of SRN EC Meeting

Monday 19.4.2021 at 10 pm BST/GMT/UTC+1 (via Zoom)

Circulation list: Carmen Sofia Brenes (CSB), Rose Ferrell (RF), Ann Igelström (AI), Rafael Leal (RL), Margaret McVeigh (MM), Paolo Russo (PR), Rosanne Welch (RW)


  • Apologies for absence


  • Minutes of previous EC Meeting for approval

All pending Action Points have been itemized below in the agenda.  

The minutes are approved by the EC as accurate. RL will upload on the website to make them available to the Membership as per usual.

  • Update on SRN2021 conference (PR, All)

PR submits a memo to the EC for approval, outlining pros and cons considering all information available at present. The main unresolved issues are: in-person events will still require safety measures in place (face covering, social distancing etc.) and restrictions (even extreme ones such as total travel bans) will be in place for incoming visitors to the UK. In short, IF all goes well the UK should lift restrictions and allow public events by the end of June 2021, but with quarantine and testing protocols in place. However, the above still does not take into account situations in all the delegates’ countries. Finally, academic travel and insurance will likely not allow members to participate.

The EC agrees unanimously that the conditions to run the SRN2021 Conference safely in presentia in Oxford are not met and therefore it will be cancelled and replaced by an alternative online event.

Re: the suggested online alternative event, PR confirms that: 1) The School of Arts at Oxford Brookes University will fund the keynote speakers, the SRN Awards money prizes, and the event’s website subscription for two more years; 2) The two keynote speakers (i.e. Murray Smith and Elizabeth Kilgarriff) have confirmed their availability, regardless of the event format. 

PR and AI have met to discuss the inclusion of a proposed Early Career Researchers event as part of the SRN2021 online event as well.

PR suggests splitting up the planning of the event sessions based on geographic regions/time zones, scheduling one or two days every few weeks in September/October/November. There could be an opening day for plenaries (e.g. keynotes) and a closing day at the end for the Awards and the AGM.  PR is also in talks with more special guests from the industry (TBC).  

All presentations can/should be pre-recorded and circulated via the SRN YouTube Channel before the event in preparation for the relevant Q&A sessions to be run live via Zoom. Both the pre-recorded presentations and the recordings of all live sessions will remain accessible after the event for further access and research.

RF notes that it would be exciting to bring in practitioners to enhance the online experience. 

PR points out that the EC will have to discuss an amendment to the SRN Constitution to allow the running of the AGM online as well as an alternative protocol for the EC elections. Such amendment will have to get Membership approval and formally confirmed/voted/seconded at the next in-person AGM in Vienna in 2022.

ACTION: EC to discuss amendment to SRN Constitution in May 2021 meeting.

ACTION: PR will email Membership tomorrow re: SRN2021 cancellation. RL to post announcement on the website and AI to post on Facebook page. 

ACTION:  PR to draft memo for alternative online event in forthcoming weeks.

PR also reports back from a meeting he had with the SRN Award Jury members recently. The Jurors agreed to hold the Awards this year even in case SRN2021 will have to switch to an online alternative event, also to avoid having 3 years’ worth of nominations in 2021. Janet Staiger also suggested (seconded by the other Jurors as well) that the Jury should inform the EC and the winners in advance (likely by August 2021), so that the Awards can be turned into mini event with the two winners giving short lectures about the underpinning research of their publications. The EC approves and commends the suggestion.

PR also met online with Claus Tieber re: SRN2022 Vienna to be announced during the online alternative event this coming autumn. The SRN2022 Conference will take place at the University of Vienna, Austria, on 29th-30th September and 1st of October, 2022.

The option of pushing/rescuing Oxford as a conference host city in 2025 will be discussed next academic year.

  • Other updates:

  • Social media

AI sums up upcoming scheduled Facebook posts: Cancellation of SRN2021, ECR event once planned, a reminder of the SRN Awards deadline at end of May, a scholarships as per email received from Craig Batty. 

  • Website

RL confirms that the formal renewal process of the website hosting by the University of Leeds is underway although not complete yet. 

RL also reports stats re: users’ access to the website. UK, US, China and Australia top the stat, with  Sunday mornings being the busiest. 

PR proposed to hold off updating/revamping of the website once renewal of host is finalized and once the more urgent matters re: the AGM, the EC elections and the SRN2021 online event are dealt with.

  • Newsletter

MM informed PR that she has sent out a final reminder and that a few pieces are for the upcoming issue. The next issue will include updated info on SRN2021.  

  • Any other business


RF suggests implementing the use of a new membership online form. RL is available to create it.

RF updates the EC on the “We Welcome All” banner. RL confirm we will have to wait completion of the website host renewal from University of Leeds first as we need to find out which application they prefer us to use for it.


Date of next meeting: Monday 17 May 2021, 10 pm BST/GMT/UTC+1 (consider DST; refer to shared DOC for each country’s time zone)

SRN Executive Minutes – March 2021

Minutes of SRN EC Meeting

Monday 22.3.2021 at 9 pm BST/GMT/UTC+1 (via Zoom)

Circulation list: Carmen Sofia Brenes (CSB), Rose Ferrell (RF), Ann Igelström (AI), Rafael Leal (RL), Margaret McVeigh (MM), Paolo Russo (PR), Rosanne Welch (RW)




1. Apologies for absence 


2. Minutes of previous EC Meeting for approval

All pending Action Points have been itemized below in the agenda.

The minutes are approved by the EC as accurate.

3. Update on Newsletter (MM)

MM will post call for April issue after Easter – considering new theme – e.g. sharing online teaching ideas/experiences, having to work around unexpected issues such giving instructions to students online and leaving questions of how to create group identity. Plus updates re: EC activities, conference etc. 

The introduction of non-English languages worked well, was easy to implement and coordinate and therefore should be continued, whereas the theme could change.

The Newsletter can also include an update re: the SRN Awards

ACTION: PR to meet jurors next week for an update.

ACTION: MM to prep call for Easter issue.

4. Social Media 

4.1Update on Facebook posts

AI confirms regular posting and scheduling new posts.

4.2 Launch SRN Conversations

CSB reports back: 4 guests (i.e. the first 4 SRN Conference organizers). Mood was friendly and the level of the conversation was quite high. Each gave thoughts about organizing conferences and the interchange was so lively that the hour went by quickly. The EC will continue to plan more Conversations, and the format may vary (e.g. Q&A, virtual round table), also based on reactions from Members.

RL has already edited and posted the video on the YouTube channel.  

ACTION: PR to email announcement to Membership and AI to follow up with FB post by end of the week.

RL reminds the EC that the guests also sent in photos of the conferences. RL has created a photo album via Google photo, where we can keep collecting more with a view to creating a photo archive in the near future to share with Members. PR observes a photo archive will add to the historiography of the SRN and it’s best to start archiving materials now before they disappear in future years.

PR reminds that we will need to allow Members to take down photos of themselves should they not wish them to be publicly available online.  

5. Update on SRN2021 conference

PR reports back re: Zoom meeting he had recently Events team at the Conference venue to discuss current and future status in terms of feasibility. Some good news/some bad.  The spaces remain available and there is no need to put down a deposit until we can confirm an IRL conference will take place, which buys time and reduces risk of losing funding. 

The Venue has hosted no events since the pandemic broke out and all other events that were scheduled in 2021 have cancelled and moved online. 

In terms of Covid restrictions, in UK these are expected to be lifted by the end of June but there is talks that face coverings and social distancing could be enforced for up to 2 years and this needs to be accounted for: it means the main lecture theatres’ capacity will be reduced to 35-55 each (instead of 250). At present, we have no guarantee that catering can be supplied. The hospitality industry was hit the worst and contractors’ staff have been furloughed: they don’t know if and when they will be back in business. If catering is supplied, the most likely option will be pre-packaged lunches consumed with social distance in place, and it will cost more. 

As concerns delegates who must travel from outside the UK one needs to consider possible rules re: enforcing vaccine passports, the fact that in many countries the roll-out of vaccines is still very slow, and that in many countries universities are not awarding any travel funds to attend conference – which also implies possible insurance issues.

PR has discussed the option of running a hybrid conference with the Events Team: unfortunately, the venue does not have in-house capacity for that and therefore this would mean having hire an outside company: quotes for this begin at around £1300/day +VAT. These costs would add to the registration fees. 

If, eventually, we will have to switch to a fully online event, the sheer number of delegates from as many as 19 different time zones means that, very likely, sessions will have to be organized by geographic regions. One solution to this is to use an online format featuring regular weekly events rather than concentrate all in a few days which would imply several logistical problems. 

Some Members/delegates have come forward to offer to help arrange from around the world. 

CSB observes that Covid has forced us to be creative and therefore running SRN2021 as series of seminars (or study days) could be a useful experiment for any future situations that would allow SRN Members to keep gathering at least online. I’ve been in a few such seminars over the last year and it worked. Both CSB and RW note that their experience of attending similar online events in the past year has been generally positive.

PR points out that if we decide to proceed with the switchover to the different type of event – regular seminar series instead of one-off conference – the format will need some thinking too as some sessions could go live but many will need pre-recording with live discussion.

ACTION – PR to draft memo of potential new format for discussion at April’s EC meeting.

Should SRN2021 become an online event, the EC will have to discuss a viable way of holding this year’s AGM and Elections and whether this require any change the SRN Constitution and, if so, how these can be executed. RL suggests proposing the AGM online option to the Membership and an online vote for any changes to the Constitution which would allow us to run this year’s activities; all changes would then have to be confirmed for good by the in-person AGM at the 2022 conference in Vienna. Likewise, the EC elections could be hold as a combination of postal voting (via email) and in-person voting during the online AGM: also, voting by proxy could be considered.

PR adds that the online AGM could be split into two sessions based on time zones so it could be run live for all Members: the later session would repeat the main reporting in the exact same way. The EC will also have to figure out the appropriate protocol and an impartial Election officer to run these.

ACTION – EC to discuss alternative AGM, EC Elections and changes to Constitution by May, once SRN2021 format is confirmed.

RW notes that, should SRN2021 be turned into an online event, this would still require a lot of effort in terms of organization and running, but it would not be fair to consider SRN2021 as based in Oxford anymore. As a result of this, RW suggests that Oxford as a conference location be rescued and pushed to the end of the current queue (i.e. Vienna, Missouri, Brazil) in 2025. PR appreciates the suggestions and replies that it could be decided by the EC (minus PR) but TBC after the Vienna conference, by 2023 based on situation and funding at that later time.

ACTION – EC to discuss and approve Oxford 2025 if/once SRN2021 moved to online event.

6. Website: update on renewal from Leeds

RL reports good news that the School of Communication at the University of Leeds has finally agreed to renew the hosting of the SRN website for 5 more years, starting in August 2021 up and until July 2026. The School will also cover the related cost. 

RL will liaise with Leeds’ IT team to assess feasibility of revamping the website design. 

ACTION – RL and PR to run website audit to identify all needed changes/upgrades.

7. Membership

7.1 New form to collect missing members’ info

Item adjourned to April’s meeting but RL suggests use of Google Form templates to capture all the info instead of current form as it allows quick analysis of data.

8. Any other business

There were no other business.


Date of next meeting: Monday 19 April 2021, 10 pm BST/UTC/GMT (consider DST; refer to shared DOC for each country’s time zone)

SRN Executive Minutes – February

Minutes of SRN EC Meeting
held on Monday 15.2.2021 at 9 pm BST/GMT/UTC+1 (via Zoom)

Circulation list: Carmen Sofia Brenes (CSB), Rose Ferrell (RF), Ann Igelström (AI), Rafael Leal (RL), Margaret McVeigh (MM), Paolo Russo (PR), Rosanne Welch (RW)


1. Apologies for absence


2. Minutes of previous EC Meeting for approval

All pending Action Points have been itemized in the agenda.

Approved by all present

3. Website

Renewal of website host

RL confirmed Leeds University is willing to renew. Professor Claudia Sternberg will serve as liaison with the Admin Team at Leeds to cover fee (£ 100 a year) via her department budget. Ian MacDonald will manage contracts. RL will liaise with the IT team at Leeds to double check specs for the website.

PR remarks need to wait admin paperwork is finalized before discharging the issue, although this now looks like a favourable outcome.

RF informs the EC that she too had tried to liaise with contacts at Edith Cowan University who she thought might be interested. Although no reply was received, this could be an option to keep in mind for any future renewals.

Update on Call for translations for new slogan

RF has sent images of the banner with the “We Welcome All.” slogan. She asks whether each language should include the English translation. PR replies there is no need for it because the placement of the banner on the website will make the meaning self-evident.

RF asks RL how the animation of dissolving text can be made. RL suggests the easiest way will be to use a plug in. But Leeds may not allow even free plug-ins due to tech limitations of their web design.

ACTION POINT: RL to liaise with Leeds IT team to figure out the best way to update the banner. Then, RL to inform RF on how to proceed.

ACTION POINT: EC Members to review banner and offer suggestions to RF.

4. Membership update (RF)

RF informs that since the Porto conference (Sep 2019) 160 new members have joined the SRN, while 38 left the Network.

RF points out that some members, though, have simply changed email address and re-joined.

5. Newsletter (MM)

Adjourned to March meeting.

ACTION POINT: PR to contact MM to check whether an extension is needed for the forthcoming issue.

6. Social Media

AI reports recent post re: article by Sengupta on Hinduphobia.

PR relays two requests received from Members.

AI will post an obituary on Jean-Claude Carriere, who was one of the keynote speakers at the Brussels conference in 2011.

Another post will regard the Global Film Industry call for submissions to form writers’ networking groups.

AI informs of intention to post a Call for Abstracts reserved to Early Career Researchers to participate in an ad-hoc symposium (to be held locally or online via Zoom) in line with similar events organized by previous ECTs. The event would give a chance to Early Researchers to practice their presentation skills and to be heard by more experienced members of the SRN.

The EC agrees this is a commendable initiative and PR suggests the previous ECRs can share their experience with AI.

RF notes that even small symposia take a lot of work to organize, and shares news of event held at her university where ECRs did 3-minute presentations, followed by a 10-minute Q&A panel.

RL too shares a similar event he organized at his university: 4-minute pitches to a panel followed by a 4-minute feedback session.

PR notes that AI can of course consider various presentation formats – e.g. pecha-kucha (20x20x400”), traditional papers, posters, etc.

CSB suggests asking senior researchers to attend a few presentations so as to act as informal mentors. It is important to create connections with members who will represent the future of the SRN.

PR agrees that senior academics’ generosity should benefit younger ECRs, as it has always been encouraged within the SRN.

ACTION POINT – AI to keep EC updated on any development.

SRN history Zoom talks

RF has got very positive response from Ian, Eva, and Ronald about participating. In terms of format, there will be a lot of ground to cover, and therefore it would be good for this first event to be more “general”

RL notes that recording Zoom sessions looks best with 4 people on screen at any given time. The suggestion is to change the settings of the Zoom sessions so as to show the 4 guests on the screen. The host and any other attendees can add questions via the chat box. We can then assess whether this approach works and decide whether in the second event we should try a straight interview approach instead, with one organizer at a time.

PR reminds of the need to accommodate the time of the event around the various time zones of all guests and of CSB, who will be hosting the first session.

Action Point – RF to liaise with guests to confirm a date/time and coordinate organization with CSB, RL and PR. RL to help out re: tech support before/during event. PR to arrange recording via Zoom.

Update on SRN2021 conference

PR will send update to Membership within a few days. At present, there are three possible scenarios: 1) In person, 2) hybrid, 3) entirely virtual.

Current situation in UK: lockdown still enforced for several more weeks, although a review of the restrictions is expected on 22 February. This should lead to a gradual reopening of university campuses starting on 8 March. However, some restrictions may remain in place for a much longer time: e.g. a physical conference will likely still require social distancing (which implies a significantly reduced capacity of any venue) and wearing masks/face covering. Can a conference be run that way?

Furthermore: currently there is a travel ban (blacklist) from as many as 33 countries (most of South America and Africa) with at least 15 delegates coming from those areas. Travelling from all other countries is subject to strict restrictions: i.e. testing (in country of origin within 3 days of arrival, plus mandatory tests in the UK on day 3 and 8 after arrival) and 10-day quarantine with friends OR in approved hotels that come at a high cost for travellers.
Vaccines are being rolled out effectively in the UK, expecting most of the population to have been vaccinated by May/June. But the situation is dire in most other countries.

All of the above shows that it is necessary to develop plans B and C (i.e. hybrid and/or virtual).

Should the in-person option no longer be viable, PR notes that the main issue to deal with will be the 19 time zones that delegates come from. PR suggests alternative format for online conference by splitting delegates by geographic regions based on time zones: three may suffice (i.e. Americas, Europe/Africa/Middle East, and Asia Pacific). In this case, though, it could not be considered an “Oxford” conference anymore. CSB observes that it could still be if the organization comes from Oxford. But PR remarks how a global/online option will have to be arranged regionally and he will need several members to help in the organization and in the actual running of each satellite event.

Should this option be pursued, each regional leg of the conference can be run live, but all sessions will be recorded and made available online for all other members to watch offline.

RF asks when a decision will be made in case the idea of keeping the conference in Oxford has to be dropped. PR reply he hopes to make a decision by around Easter.

ACTION POINT – PR to send update on alternative scenarios to Membership.

With regards to AI’s plan to organize an event for ECRs, PR suggests finding ways to link it somehow to the Annual Conference (although not necessarily on the same dates) so as to avoid “marginalizing” it as a minor event.
Any other business
There was no other business.

Date of next meeting: Monday 22 March 2021, 9 pm BST/UTC/GMT (consider DST; refer to shared DOC for each country’s time zone)

SRN Executive Minutes – January 2021

SRN EC Meeting

Monday 18.1.2021 at 9 pm BST/GMT/UTC+1 (via Zoom)


Circulation list: Carmen Sofia Brenes (CSB), Rose Ferrell (RF), Ann Igelström (AI), Rafael Leal (RL), Margaret McVeigh (MM), Paolo Russo (PR), Rosanne Welch (RW)



  • Apologies for absence



  • Minutes of previous EC Meeting for approval

All pending Action Points have been itemized below in the agenda.

The EC approves the minutes which will be uploaded to the website.


  • Website

  • Update on Call for Hosts (RL)

RL will repost the Call – deadline 31 January. Any received bids will be considered at the EC February meeting.

  • Update on design of and Call for translations for new slogan (RF, RL)

RF is drafting text and design of Call for translations to post on FB and JISCmail.

PR suggests to post the call the week after the Call for Hosts (website) is issued.

  • Newsletter (MM, RW)

RW reports that from now on MM alone will be in charge of the Newsletter so that RW can focus on Secretary duties. All appreciated the December end-of-year issue idea. The plan is to have 4 issue per year – one per season, likely in March, June, September, December.

RF observes that the Newsletter in different languages was a wonderful welcoming idea and the more of that we can do the better.


  • YouTube channel

PR asks whether RL will be the next to record a message: this could be about the renewal of the website.

RW asks whether the Channel could/should be used for posting lectures by members. PR observes this should be discussed at next AGN to see if the members agree: if that were to be the case, the EC will need a plan for how to upload – and how often. Meanwhile, it is good to stimulate more posts on Facebook.

  • Social Media 

  • Update on Facebook posts (AI)

Upcoming posts include the EC Minutes, the Welcome slogan translation request, the website Call for Hosts reminder, a reminder to submit nominations for the SRN Award, research-archive post.

AI is thinking about posting about small conferences and organizing a small event for early researchers.  

Also, the outreach has been good with the FB posts on publications by members. The latter this have been so many this last year that it will be difficult to award the prize at this year’s conference.

ACTION – Include update on early researcher symposium when ready.

  • Update on SRN2021 conference

  • Responses to December survey so far (PR)

PR shares data/stats of responses to survey, which is generally positive and shows most delegates are still hopeful and willing to participate in some form. The purpose of the survey was to make sure there was a quorum of members still planning to attend. If too few had said yes we would have had no reason to plan further. This is not the case.

The current lockdown in the UK could be lifted by the end of March and the mass vaccination program being rolled out will help to improve the situation in forthcoming months. However, uncertainties remain – e.g. will social distancing still be in place? If so, the capacity of the biggest lecture theatre at the conference venue (normally 250) would be capped to 50 people. This means that even if attendees are willing to travel it might be difficult to actually congregate.

RW asks when a decision can realistically be made. PR figures/hopes by end of March/early April.  Trends and forecasts seem to show the worst of the current 3rd wave should occur this coming month, then wane and, thanks to vaccination, finally abate. By Easter almost half of UK should have been vaccinated. But then we need to factor in the situation in other countries the delegates come from. Will there still be travel bans? What about budgets for travel from universities? Will the UK require vaccination proof to allowing in travellers?

RW asks whether the necessary information can be broken down by countries? PR confirms he should be able to do so but it’s not going to be easy to collate or find a common solution. 

ACTION – PR to respond individually to all 100 delegates who responded to survey. 

RW asks whether PR will incur in a monetary loss in case he had to cancel the venue. PR reassures that the venue (i.e. the Mathematical Institute) took the reservation with no deposit needed upfront last Autumn. This means there won’t be any financial risks at least until the Spring when a contract will have to be signed if the conference goes through. 

PR reminds the EC that he is still pursuing the option of bringing the conference back to Oxford Brookes because if that was viable we would have more rooms at our disposal, which may allow to deal with social distancing more easily.

CSB asks about the virtual conference option? PR reports that 77% of delegates responded they would attend if the conference were to switch to a virtual platform. This scenario could include a hybrid format TBD and we would have to organize the technology around such an event.

However, PR points out a large number of practical issues that makes this option not easy to adopt: how do run parallel sessions online, live or recorded, with delegates from 19 time zones? Should we pre-record in some geographic zones and go live in others? And what happens to the AGN for the full membership?  

RW asks whether delegates were asked about need for travel funds? PR reports that many responded they would attend anyway.

PR puts to the EC whether a new Call for Papers should be issued. RF remarks that, rather than getting up hopes, it might be better to wait until we know when/how the conference will be held. If by April we are in a clearer place and a more realistic number can be assessed, we can still post a late Call for Papers. Therefore no action required here at present.

ACTION – PR to email update to Membership in early February.


  • Any other business

CSB notes that when members change universities their email addresses change too and they cease to receive emails. They should be reminded to connect with the Membership officer to change their addresses. 

PR reminds EC that there will be a Membership update at the February meeting at which point we could issue such a reminder to the Membership.


Date of next meeting: Monday 15, 2021 TBD, 9pm BST/UTC/GMT (consider DST; refer to shared DOC for each country’s time zone)

Announcing Issue 11.3 of the Journal of Screenwriting, focusing on Women in Screenwriting

This video announces the publication of a special issue of the Journal of Screenwriting focused on “Women in Screenwriting” co-edited by Rosanne Welch, SRN Secretary, and Rose Ferrell, SRN Membership Officer. While focusing on female screenwriters Issue 11.3 seeks to be as international as possible including articles covering five continents including countries: Japan, China, Syria, Argentina, Brazil, Peru, Zimbabwe and Canada.


SRN Executive Minutes – December 2020

Minute of SRN EC Meeting

Monday 14.12.2020 at 9 pm BST/GMT/UTC+1 (via Zoom)

Circulation list: Carmen Sofia Brenes (CSB), Rose Ferrell (RF), Ann Igelström (AI), Rafael Leal (RL), Margaret McVeigh (MM), Paolo Russo (PR), Rosanne Welch (RW)




1. Apologies for absence



2. Minutes of previous EC Meeting for approval

Approved by all.


3. Newsletter (MM)

MM emailed an update confirming she and RW have collated the contributions and that next issue should be finalized by the Christmas break, including a parallel text in-text version

RW will meet MM again next week to revise the Newsletter yearly schedule as follows: March/June/Sept/Dec.


4. Website

PR relays he has had no further news from Ian Macdonalds re: Leeds University. Given the unlikelihood that Leeds will renew, the EC moves to proceed with the Call for Hosts.

RL asks whether the EC should talk informally first with members who might be interested and in case of no takers, then issue a public CfH.

PR observes that the best practice would be to release the CfH publicly anyway so as to avoid wasting useful and precious time in case informal links don’t end in agreements.

RL notes that all universities in Brazil will closed down for holidays soon and up until mid- February so we should send out the Call now.

All agree to post the CfH before Christmas with a deadline of end of January 2021 to receive Expressions of interest.

ACTION – RL to revise and circulates draft of CfH. All to approve, so that PR can finalize by Monday 21 December 2021 and RL to send out mid-next week. If no response by end of January we can extend deadline and send out again.


5. SRN Content (YouTube channel, history of SRN, banner)

a. Videomessages for YouTube channel (RW, RF, RL)

RW thanks RF and RL for doing the tech/editing to complete the announcement of the upcoming JoS special issue on “Women in Screenwriting” edited by RF and RW. The EC takes note that JoS was created by early SRN members as a way to share research beyond the annual conferences and therefore it seems appropriate to have a videomessage on that.

RL has already posted the video on the YT channel and will share the link with AI for announcing on the FB page.

b. Ongoing history(ies) of SRN (RF, CSB)

RF is currently training on Zoom to prep to record these histories. These will be itemized in future agendas when further news become available.

PR suggest that, should SRN2021 Oxford have to be moved online, we could hold a virtual round table interview with former organizers in the lead-up to the conference. To be discussed, if any, at future EC meetings.

c. Design of new slogan (RF)

PR has liaised with RF and RL and proposed to keep “We Welcome All” as opposed to just a generic “Welcome”, pointing out the importance of using “We” (standing for SRN as a whole). PR also points out that issues regarding gender declination in adjectives and other words in some languages cannot easily be sorted out and we should leave it to the Members to suggest the best options in their own languages.

RF and RL have prepared a form to collect responses from Members.

ACTION – RL to share form with all EC for feedback so it can be sent out to Membership by end of year or ASAP in January. If, after collecting responses, we are still short on specific languages we can use an automatic translator.

The EC thanks RF and RL for the work done so far in regard to this activity.

d. Use of JISCmail list (All)

PR sums up recent exchanges on JISCmail and reiterates that, overall, no members have breached the netiquette. RW has enjoyed the recent threads and reports that one of his Graduate Students who is studying the pedagogy of screenwriting has gained much insight from it. RL found those email conversations were very useful as an ECR and he is happy that such information is available to and sharable with other new academics in the network. RF too found the conversation extremely useful, with arguments around different topics by experts who have had such long experience.

PR thanks RL for posting info on how to filter posts. RL – who now sits once again in the council of the Brazilian Screenwriters’ Association – reports of a similar question they faced about the use of their mailing list. Sometimes the list became too busy and people overused contacts to send Instagram links. Subjects can be combined into digests and groups.

e. Facebook (AI)

AI was asked by Members whether we could start a forum to deal with the kinds of questions raised in the recent JISCmail exchange. PR reiterates that the email he sent out recently reminded all members that they can use the FB page as well to initiate discussions on relevant topics.

ACTION – AI to remind members that they can post questions and topics for debate on FB publicly and then follow up privately with the actual discussion thread.

AI updates the EC on the schedule for the upcoming posts: next up is the YouTube new video.

AI asks whether the post advertising the upcoming slogan/banner should specify that we are asking to offer up translations. RF confirms that the new form (see above) will allow members to offer them up so they are appropriate.

ACTION – RF to post call for translations to JISCmail first, AI to follow up with blurb post on FB.

f. Twitter (RL, AI)

RL reports that the developer’s account set up recently is working well – i.e. whatever posts on WordPress website is added on Twitter so they feed each other.

AI observes that Twitter is still much underused as there isn’t much traffic there. She will work on trying to gain followers.

PR remarks that Twitter tends to be busy before/during/after a conference. After all, our social media outlet are made available to the Membership but it is up to individual members to make use of them.


6. Update on SRN2021 conference

ACTION – PR to email shortlisted delegates soon to assess availability for SRN2021 at present.

PR suggests he will draft a new memo outlining alternative scenarios next month.


7. Any other business

The EC approved the use of Zoom (preferred over Skype) for all future meetings.


Date of next meeting: Monday 18 January 2021 TBD, 9 pm BST/UTC/GMT (consider DST; refer to shared DOC for each country’s time zone)

SRN Executive Minutes – November

Monday 16.11.2020 at 9 pm BST/GMT/UTC+1 (via Skype)

Circulation list: Carmen Sofia Brenes (CSB), Rose Ferrell (RF), Ann Igelström (AI), Rafael Leal (RL), Margaret McVeigh (MM), Paolo Russo (PR), Rosanne Welch (RW)


1. Apologies for absence 



2. Minutes of previous EC Meeting for approval

All pending Action Points have been itemized below in the agenda.

The minutes are approved without changes.


3. Newsletter

    1. Update re: latest issue (MM)

MM has received some responses on international meetings held this year in own language. Will have pieces from RL, RW, Claus Tieber, Paul Wells. MM to connect with previous ECR rep John Finnegan re: an event he planned/attended – and also looking to connect with Maxine Gee to see what her news is.

RW mentions three book publications to be noted in the Newsletter.

MM asks whether we shall remind people about the deadline for SRN Awards. PR has recently been in touch with the jurists for an update.

ACTION – PR to liaise with RL to update info on the SRN Website.

ACTION – PR to write a short update for the next Newsletter issue. 

MM suggests coverage of publication of the Special Issue of Jos? All agreed.

PR observes the latest Newsletter issue looks a positively dense, end-of-year issue.


4. Website

PR reports a request to mention members’ publications on the website but points out that the website as an institutional platform should be about achievements of the SRN as  a whole rather than individual members. The latter are best publicized via the Newsletter, JISCmail list and Facebook page.

All EC members in agreement.

Re: the future hosting plans for the website, PR reports back about his chat with Ian Macdonald re: the current situation at Leeds University: the new faculty members might no longer be fully invested/interested in continuing to host but Ian will ask formally by December. The EC will await response from Leeds on this before circulating the agreed Call for Hosting to members.

RW observes that, even in case Leeds Uni renews availability to host website, we will still face the current limitations so we might have to look for alternative hosts anyway. PR confirms that in such a case we would have to negotiate with Leeds Uni about availability of plugins and website design.

ACTION – RL to share current draft of Call for Hosts looking at formal approval at December EC meeting. 

ACTION – EC to circulate Call ASAP in January so as to collect responses, possibly, for discussion/approval at the end-of-January EC meeting.


5. YouTube channel

ACTION – RW plans to have her video message ready by the end of November. Happy to talk about how the issue brought in more members.

RF comments on the good outreach of RL’s recent event in terms of recruiting in South America and that this could be made into a video as well to push for even more.

Work on the history of SRN by CSB/RF is ongoing and an update will be in the agenda for the December meeting. 


6. Update on design of new slogan (RF)

Adjourned to December meeting. 


7. Social Media 

AI reports an increase of interest in the FB posts once again. Scheduled posts in the forthcoming weeks will include this meeting, the newsletter, the JoS special issue, Calls for Papers, etc.

PR/AI share receipt of yet another CfP for another issue of JoS which will be publicized as well.

PR suggests posting reminders re: nominations for the SRN Awards every six weeks until May. Also to avoid the jury from receiving ALL the materials at once near the deadline.

ACTION – AI to schedule regular SRN Awards reminders.

RW suggests introducing posts about archives around the world. PR notes that some archives also have Fellowships available ECRs and there are valuable digital archives for all researchers.

ACTION – AI to implement archive posts on Facebook and to hashtag them as SRN Resources via Twitter.

RL/AI report that an application for a Twitter developer’s account has been made. No response received yet, so AI will double-check and update.


8. Update on SRN2021 conference (PR, All)

PR has updated Delegates/Membership about new/current plans for 2021.

The EC will have to monitor how the situation evolves over the coming months and consider alternative scenarios and related implications in terms of costs, technology, formats. For each scenario, the EC will need to weigh pros and cons and feasibility. 

Also, should SRN2021 be run in hybrid or virtual format, the EC will once again need to consider how to run the AGM. A virtual AGM might require amendment to the SRN Constitution.

PR suggests that, should SRN2021 be run in-person in Oxford after all, we should discuss and approve an amendment to the SRN Constitution at the AGM to include alternative provision(s) to be used in the future when force majeure applies.

All EC members agree.

ACTION – PR to draft memo of alternative scenarios and EC members to send notes about personal experience of attending hybrid conferences this year. To be discussed in January.

PR noticed that recorded papers followed by live discussion would minimize technical issues.

RL reports about recent event he organized in Brazil. Many questioned the decision to pre-record the speakers, but it protected against tech issues well.

Also, PR observes, live presentations require full-time technical assistance from Brookes or by the venue (at an additional cost) which is hard to acquire.

MM did attend a live virtual conference that used the registration fee (which stayed the same as in person) to invest in tech and requested pre-recorded papers as back up. MM emailed her PPT to the host and everything seemed to have worked well. The conference was in Europe but the hosts accommodated time zone changes. Every session sent a live link via email for access. There were longer breaks between presentations to allow everyone to move in and out of sessions.

This seems like a very good approach but PR notes that, should all the delegates initially shortlisted for SRN2020 attend, we would have participants from 21 different time zones, and a programme of 4 parallel panel sessions over 3 days which would be massive to handle. 

PR will keep contacting all shortlisted delegates to get confirmation of attendance. Only when we have a better idea of numbers we will be able to come up with a more precise, viable format. 

Re: the possibility of a new CfP, MM asks whether a reminder should be sent out about deadlines because no matter the format there will still be a presentation opportunity. PR will make sure that all reminders are sent out promptly and in due course.

PR confirms that the conference theme will remain the same so hopefully the shortlisted delegates will still be conducting the relevant research.  


9. Any other business

PR is awaiting info from Hospitality team at Oxford Brookes University to confirm whether on-campus accommodation will be available for SRN2021 delegates.

RL suggests using Zoom for the December EC meeting to see if it works better than Skype

ACTION – PR to set up Zoom link for December EC meeting.


Date of next meeting agreed to be Monday 14 December at 9 pm BST/UTC/GMT (consider DST; refer to shared DOC for each country’s time zone)

SRN Executive Minutes – October

Minutes of SRN EC Meeting

Monday 19.10.2020 at 10 pm BST/GMT/UTC+1 (via Skype)

Circulation list: Carmen Sofia Brenes (CSB), Rose Ferrell (RF), Ann Igelström (AI), Rafael Leal (RL), Margaret McVeigh (MM), Paolo Russo (PR), Rosanne Welch (RW)

The meeting begins at 10.05 pm BST

Apologies for absence


Minutes of previous EC Meeting for approval

All pending Action Points have been itemized below in the agenda. The minutes are approved without changes.

Welcoming new ECR

All EC members welcome AI who officially starts this month in her ECR role and look forward to working with her in the new academic year.

Update on SRN2021 conference (PR, All)

  • Status update re: venue, suppliers and costs

PR has secured new venue – i.e. Andrew Wiles Building available on Aug 30-Sept 1, 2021. The change of venue became necessary as, sadly, Oxford Brookes University is all booked for graduations next Summer. The Andrew Wiles Building is part of the Mathematical Institute in Oxford City Centre and offered better facilities at less cost compared to more historic colleges, whose hospitality team insisted on SRN members renting all their on-campus rooms.

The main lecture theatre in the new venue accommodates up to 250 people and offers state-of-the-art AV. PR has revised the conference budget thoroughly (which stood at around £17,000 for SRN2020). The move to the new venue meant a significant increase due to the hiring cost of the spaces – now forecasting between £26,600 and £33,300 depending on the number of delegates. In order to keep the registration fee around £100 baseline early bird rate, some budget item had to be revised for savings: e.g. the conference materials will be entirely paperless, and there might not be room in the budget for a pre-conference wine reception. However, these can be added back in later based on numbers of attendees and final budget. PR’s plan to break even is also viable thanks to the financial support he has secured from Oxford Brookes’s School of Arts, who has pledged £5000 in funding. In the last two months, PR has also secured substantial additional support of up to £12,000 through Brookes’ Research & Development funding.

One other consequence of the move to the new venue and revised budget, is that SRN2021 will revert back to the 3-day format and, as a result, the maximum number of papers is estimated at around 108, which means the organizing committee might have to withdraw acceptance of a few (from the 118 initially shortlisted).

  • Uncertainties due to COVID-19 and reaching out to delegates
  • Planning alternative scenarios
  • Updating Membership and delegates

The EC will have to keep monitoring the situation caused by pandemic globally. Realistically, and optimistically, we won’t be able to confirm that the conference will in fact go ahead until Spring 2021. Should this be the case, PR will have to revise the phasing of the various registration rates/deadlines.

ACTION – PR will reach out to the Membership and to this year’s shortlisted delegates to start gauging their ability to attend. A new Call for Papers will be issued, if necessary (i.e. if too many delegates decide not to attend anymore).

CSB asks about the viability of going virtual, should the pandemic persist for longer than hoped?

PR confirms this scenario is on the table. This will of course be an issue for the EC to discuss thoroughly in the forthcoming months, taking into account all the possible drawbacks: e.g. time zones make it impossible to have all delegates join online sessions simultaneously.

ACTION – The EC to discuss possible scenarios and alternative options.

PR confirms that the two Keynotes (i.e. Murray Smith and Liz Kilgarriff) and a “surprise” guest are still on tap to attend 2021, although TBC nearer the conference date when the situation is clearer.

Website and YouTube channel

RL confirms all new EC roles have been updated.

Update on accessibility requirement (PR, RL)

PR confirms that new UK law only applies to public bodies – the SRN’s website is not. However, the EC note that it will be a good idea to discuss ways to improve and enhance accessibility once the renewal of the website is sorted out.

Action plan for renewal of host/domain of SRN web-page:

RL confirms contacts at University of Leeds have changed and that the current agreement expires in July 2021. PR observes that with Ian Macdonald not at the department in Leeds anymore, we do need a new contact there. Moreover, the current website design at Leeds Uni is not very flexible as it does not allow many plug-ins. RL remarks that if we were to move to WordPress, the subscription would be free, but we’d still need host server fees paid. RL’s production company would offer use of their server for free. In short, we would be able to keep domain while the website would be hosted on RL’s server. RL adds that he could ask his university in Rio for institutional support as a host. PR suggests we should post a public call for hosts first (to which Rio as well could respond). CSB observes that hosts do not necessarily have to be universities. Also individual members should be considered. Nonetheless, we should offer first look option to Leeds as they were foundational to the birth of the SRN.

ACTION – PR to contact Ian Macdonald and, subsequently, new contacts at University of Leeds for good practice before moving on to Call.

ACTION – RL to draft Call for Hosts with relevant guidelines and specs to be discussed and approved by the EC by December 2020.

Update on EC’s YouTube videomessages (All)

PR has posted the first YouTube message and calls for other EC members to do the next few. Short videos can be sent to PR who can then add logo and copyright-free music track.

ACTION – RW offers to do one in November to announce special issue of JOS – perhaps together with RF?

Update on ongoing history(ies) of SRN (RF, CSB, RL)

CSB reports that Ian Macdonald is still working on writing a history of the origin of the SRN. RF’s update on oral histories is adjourned.

Update on design of new slogan (RF)

This item too is adjourned to the next meeting.

Social Media (AI)

AI praises Alexandra Ksenofontova for a thorough handoff re: the use of our Facebook page. AI plans to revamp the use of the SRN’s Twitter account, i.e. more activity by retweeting members’ tweets and post on updates on research/industry to start with. RL can install the WordPress plug-in on Twitter – this allows automatic posting of links from WordPress to Twitter.

ACTION – AI and RL to add WordPress plug-in and test it

Any other business

PR reports a recent exchange in JISCMail where a member complained about potential misuse and for the EC to moderate/intervene. Having assessed the content of the exchange, PR does not believe this to constitute a breach of netiquette.

RW observes that, in this case, the message happened to promote books about screenwriting. Others in the past did the same, which helped her find new titles to review for JOS and therefore ended up being helpful and useful.

RL announces an upcoming event called “Screenwriting Dialogues”, i.e. a series of talks he has organized in Brazil with screenwriters and producers. PR suggests this to be posted on our Facebook page and on the website under Local Initiatives.

MM will issue the Call for next Newsletter issue in a few weeks’ time. MM wonders – given new modes of communication we are adding to our interactions with our Membership – what are the philosophies/rationale behind each new form introduced. Is the Newsletter old hat? Can we do book reviews from other languages even printed in other languages?

MM reports that previous issues have also included reflections from the last conference that were very personal and can serve as archival material in the future; another article covered all the EC’s members work for the Network.

PR observes that while format and technology might need us to adapt and update/upgrade from time to time, it is still vital to collect valuable information in one place. For instance, the new YouTube videos were introduced as a surrogate for the EC to communicate with the

Membership in the absence of an AGM this year but will not replace the information contained in the Newsletter. MM also wonders whether the fact that she uses a Page template might pose an issue. RL suggests we might be able to use a WordPress template which allows for better posting on the website once we move to a new hosts. This would allow to embed all Newsletter issues as PDF, or as a file for download (like we currently do for minutes), by converting from pdg to html. PR appreciates that while suggestions for improvement are always welcome, the current look of the template seems well designed, simple and effective.

MM adds that the theme for the next Newsletter issue will be inspired by the “From my window” post during the pandemic. But it will also build off RL’s “Screenwriting Dialogues” and similar SRN-style events in other countries and will feature the languages of those countries. RW and RL praise the idea!

Date of next meeting: Monday 16 November 2020, 9 pm BST/UTC/GMT (consider DST; refer to shared DOC for each country’s time zone)