SRN Executive Minutes – June

Minutes — SRN EC Meeting

Monday 22.6.2020 at 10 pm GMT/UTC (via Skype)

Circulation list: Carmen Sofia Brenes (CSB), Rose Ferrell (RF), Alexandra Ksenofontova (AK), Rafael Leal (RL), Margaret McVeigh (MM), Paolo Russo (PR), Rosanne Welch (RW)

Agenda

1. Apologies for absence: MM

2. Minutes of previous EC Meeting for approval

  • a. All pending Action Points have been itemized in the agenda.
    Minutes approved.

3. Ratification of results of online voting to CTM/Resolution re: AGM and EC elections 2020 (PR, All)

Data collected shows 22 respondents, 100% of which in favour of Option 1 as per EC recommendation (i.e. both AGM and EC elections postponed to SRN2021 and mandate of current EC members extended by one year). The EC ratifies the result.

ACTION – PR to notify Membership within a few days via mailing list and Facebook.

4. Discussion re: institutional statement in light of recent events (Black Lives Matter, etc.) (All)

The EC has initiated discussion on this issue via email in the past few weeks. Today’s discussion focused on whether it is advisable, timely and necessary to issue a formal statement as SRN. A necessary premise is that the EC is (as defined in the Constitution) the body elected to make such decisions on behalf of the Association and in the interests of the Membership. The discussion continued to consider other statements issued by other institutions that have attracted some criticism. The EC agrees about the need to avoid sounding self-serving or making a statement
that simply joins the bandwagon.

It also needs to be clear that making a statement of social standing, while also a political act (in the civic sense of taking a stand), is not necessarily political in content. At the same time, deciding not to make a statement would itself amount to a political act. CSB shared memories of EC meetings in the first years of the SRN to point out that the opportunity of making such statements – about inclusivity, gender balance etc. – has been a sensitive topic since the inception of the Network so as to define its very nature.

RL added that it is also in the best interest of our members to stand up for scholars and screenwriters from underprivileged areas or other “problematic” regions. The EC also weighed pros and cons and whether making any statement could be a cause of concern for or make any Members uncomfortable. The EC carefully revised the wording of the current working draft of the statement and observes that only two short passages make reference to specific issues (e.g. racism, oppression) or express a judgment value on recent events (using the adjectives sad and contemptible) but they are not overtly political in their essence. The core message of the statement is, and has to be, that the SRN and the EC will continue the work initiated in the last year by increasing our efforts towards being more inclusive in line with the core aim of the association, which is to bring scholars together to exchange ideas (any ideas). This also reflects the feeling of countless members and conference delegates who over the years have expressed the sincere joy we all share in being an inclusive group.

ACTION – The EC approves the implementation of the slogan/banner suggested by RF “We Welcome All” on our website and other materials in future communications.

The EC also considers the timeliness of issuing a statement which should not necessarily depend on specific episodes happening in a given country, especially since issues such as racism are widespread and transcend national boundaries. At the same time, it is simply not realistic to release a statement every time any such episodes occur. It goes without saying, the EC is not so naïve as to believe one statement will end racism.

The EC also pointed out that even in case a formal statement was made by the EC on behalf of the SRN, any member agreeing with it would do so by expressing their own individual views, which
would not be representative of their respective affiliations, and that individual members will always be entitled to their own opinions regardless of any statement issued. Having said that, it is also important to point out that when members subscribe to the SRN they also subscribe to what the SRN stands for, as per the articles of the Constitution.

In light of the above, CSB suggests the following:

  •  The discussion and the decision about the statement will be adjourned to the next EC meeting in September. As this will be at a time when the Membership will be informed about the new
    Executive Council, the Annual Report, the Action Plan for next year and the introduction of the role of the Inclusivity Officer, it would be the best time to release the statement as drafted
    by PR, minor amendments pending and to be discussed and agreed upon, as part of our ongoing business rather than due to contingent events.
  • The themes of the upcoming conferences also show our work towards bridging rather than dividing. We will remind the Membership of those, without waiting for the Calls for Papers to be issued in the forthcoming years.
  • We will introduce the slogan mentioned above.

The EC seconds the suggestion.

ACTION – As per above at September 2020 EC meeting.

5. EC roles (All)

  • a. Rota for Chairperson, Secretary/Acting Chairperson following CSB standing down as of September 2020
    i. Updating profiles on website
    This is now the first point of order in the agenda for the September 2020 meeting of the EC. Based on the result of CTM, all current members of the EC will be in attendance for this, minus CSB as noted. However, CSB has given her conditional availability to stay in post, should the need raise.
    The entire EC expresses their gratitude to CBS for her wonderful leadership.
  • b. Membership Officer to become Membership and Inclusivity Officer
    Approved.
  • c. Call for Expressions of Interest in ECR post for 2020-21 (AK, All)
    The EC discussed the text of the current draft of the CfE; it is relevant to keep AK’s description (it gives a more real/personal feel of the role, rather than a utilitarian one). But the text can be streamlined a little and made more to the point.
    AK makes herself available to any potential nominees who would like an informal chat with the current ECR.
    ACTION – AK to revise her quotation. PR to finalize draft and issue Call to Membership by the end of June. Deadlines are fine as stated in draft.
    AK thanks the EC for the “amazing year”. PR asks the EC to include in the minutes that AK has done an amazing job in reviving and managing the network’s social media outlet; the EC thanks AK especially for all her contributions to our discussions!

6. Newsletter (MM, RW)

  • RW confirms the June issue is being finalized for publication in July. She suggests that a more flexible template could eventually be more useful in the future. CSB observes that this is fine as long as the Newsletter format as a whole maintains its typical brevity.

7. Website

  • a. Update on ongoing history(ies) of SRN (RF, CSB, RL)
  • b. Analytics/data
    RL reports that the data are the same as last sent. He is working on ways to convert data into useful strategies to recruit other people. So far he has tried to contact and attract new members from Paraguay and Argentina.
    RW suggests that, following RF’s work in the past months, we should be asking more peer reviewers to join.
    RF points out that it is important that invites are “personal” to make them more engaging.
    RF and RW also suggest more and better use of the information we collect on subscription form – e.g. welcoming new members on our social media. PR reminds the EC that this would be possible only if we get expressed permission from members due to Data Protection laws.
    AK also notes that data analysis on Facebook page show that posts dedicated to individuals evoke the least interest whereas book suggestions gain the most, as do Calls for Papers.

8. Social Media (AK, All)

  • a. Planning use of Facebook over Summer months
    AK provides a status update. Currently, the SRN has 1,200 followers on Facebook – i.e. double the
    Membership. AK will keep the Facebook page alive during the Summer months.
    ACTION – AK to draft summary of activity on Facebook for last year.

9. Planning EC Activities Report and Action Plan for next year (All)

  • a. Brainstorm items to include (in addition to AP from previous meetings)
  • b. Assign sections to draft by September
    ACTION – PR to draft Report and Plan over the Summer and share with EC members who will then
    add their own paragraph/information (e.g. data re: Membership, Website etc.). Ready to share with
    Membership in September.
  • c. Further discussion on short videos to report on achievement of last year and to lay out
    our vision for next year/rest of mandate
    Carried forward to September to be started in new academic year.

i. Updates (if any) from RF and CBS on contacting previous conference organizers for interviews
RF explains proposal of collating interviews for gaining histories of previous conference organizers. There will not be a specific time line for doing this, but we will kick it off ASAP in the forthcoming months.
CSB will host the pilot episode with the founders of the SRN, which will then work as a sample to share with Membership and future Interviewees for subsequent episodes.
RL offers to help with the technology during production of interviews.

10. Update on Membership (RF)

  • a. To be included in Annual report
    RF reports current membership standing at 604 members.
    ACTION – RF and PR to weed out a few duplicate records over Summer.

11. Any other business

PR is networking with Romanian National Film School about potential future collaborations.

Date of next meeting (after Summer break): Monday 7 September 2020 (TBC), 10 pm UTC/GMT
(consider DST)

Meeting ends at 23:32 UK time.

SRN Executive Minutes – May

Minutes of SRN EC Meeting

Monday 18.5.2020 at 10 pm GMT/UTC (via Skype)

Circulation list: Carmen Sofia Brenes (CSB), Rose Ferrell (RF), Alexandra Ksenofontova (AK), Rafael Leal (RL), Margaret McVeigh (MM), Paolo Russo (PR), Rosanne Welch (RW)

Agenda

1. Apologies for absence

AK, MM

2. Minutes of previous EC Meeting for approval

Some minor phrasing/wording and a few typos amended.

Minutes Approved.

Action: PR to send final draft to RL for upload to website

3. Contingency Plan for SRN EC elections in light of COVID-19 (Cont’d from April meeting)

a. Proposal for special Call to Membership (CTM) to outline/consult on the following:

  • i. No AGM in 2020
    ii. No EC elections in 2020
    iii. Current EC members’ appointment extended by one year (next 3 up for election in September 2021 when usual rota will resume)
    iv. EC to issue Plan for 2020-21
    v. Next AGM (incl. 2-year Activities Report and Election of new EC) in September 2021 in Oxford

ACTION: PR to draft the CTM text to send to Membership. Will circulate to EC members later this week for approval, aiming to sending it out to Members next week.

This is in accordance to the SRN Constitution, which recommends appropriate consultation of Membership before making significant decisions. The CTM will include the main points of discussion from the April and May 2020 EC meetings and outline the legal framework of the SRN, the Articles of the SRN Constitution that apply to the current situation and any further guidance.

The CTM will outline two options:

  1. (recommended by the EC) Postpone AGM and EC elections by one year and mandate of current EC extended accordingly. But constitution requires consulting members before making decision.
  2. No AGM in 2020 but virtual elections held in September 2020.

The CTM must explain that Option 2 is not devoid of risks (e.g. secrecy of vote, polling apps, etc.). On RF’s suggestion, the deadline for expressing preferences will be by mid-June, so as to be able to ratify the result by the June meeting of the EC (the last one before the Summer recess). CSB suggests that if members should be able to propose ‘other ways’ provided they give reasoning
for it. If so, the EC will consider their feasibility before final ratification. RF thanks PR for the in-depth research conducted into the matter at hand.

PR advises to use all available outlets to inform members of CTM and related deadline for expressing preference between two options – i.e. mailing list, Facebook page, Newsletter, Website, Twitter. With regards to the extension of the mandate of the current members of the EC, RF asks: should Option 1 go through, what if current members need/choose to step down. The SRN Constitution specify clearly that a minimum of 5 members if needed; therefore, so as long as no more than one current member decides to leave, there is no need the replacing them. In case, two or more did, the plan is to go back to the Membership for an interim election (protocol TBD by the EC).

CSB notifies the EC of her decision to step down from her role in September 2020.

b. Update on COVID-19 emergency and potential timeline back to normality

Unfortunately, the situation is still unfolding and there is too much uncertainty at the moment for a realistic forecast.

ACTION: EC to assess again in September 2020 meeting.

c. Drafting Call for Expressions of Interest in ECR post for 2020-21 (June posting, and deadline for submission)

The Call for EoI’s in the role of ECR will go out in late June, after the last EC meeting. The role will be filled/renewed in September 2020, at the first EC meeting of the new academic year.

ACTION: EC to finalize and issue Call for ECR at/after the June 2020 meeting.

4. Newsletter (MM, RW)

ACTION: MM and RW will put out a call for more news to be included in the June 2020 issue. Suggestion/plan to add a section analysing how the CTM was received. Another suggestion for a section titled “What I’m Watching/What I’m Teaching?” in these difficult times, and how SRN colleagues can share/help each other with example of good practice. RF suggests drafting and posting a Call for diversity in membership to follow up on and keep building on the major strategy about inclusivity initiated by the EC this last year.

5. Website

a. Update on ongoing history(ies) of SRN (RF, CSB, RL)

RF shared a spreadsheet on Google drive to collected information/history about the SRN conferences. This is already getting populated with facts and data – PR and Ian Macdonald have added substantial info. Suggestion/discussion re: RW and/or CSB to figure out how to approach past conference organizers to collect their info/experiences as well. CSB suggests short oral interviews – 5 questions, same for all – which can then be transcribed and slightly edited (if needed).

RW notes this would help create a sort of oral history that can then be posted on the website or bitesize on Facebook. Suggestion to set up a YouTube Channel to post/share this type of content. RL points out this would also allow us to stream the interviews live. PR also thought of implementing new initiatives in a similar way as a proposal in next year’s Action Plan. Given that the AGM is not going to be had this year, RF suggests EC members could record short videos to report on  achievement of last year and to lay out our vision for next year/rest of mandate.

ACTION: EC to discuss this further in next meeting (either June 2020 or September 2020). PR to include in proposals for Action Plan 2020-21 (to be finalized by September 2020)

ACTION: RF and CSB to start contacting other conference organizers for interviews.

b. Ideas for revamping website over Summer/Autumn (All)

PR praises RL for much good work put in updating the website so far. The EC will need to start considering (soon) how to ensure the website stays on once the agreement
with Leeds University hosting it is over – i.e. Summer 2021.

ACTION: PR to contact host contact at Leeds University to check their intention for the future. In case Leeds University won’t host the SRN website any further, the EC will need to consider an
alternative. RL and PR observe WordPress is probably the easiest solution to use but the EC will need to look into costs.

ACTION: EC to discuss as ongoing “urgent” item in 2020-21 academic year. When the above is sorted would be a good time to think about revamping the website design.

6. Social Media (AK, All)

Item postponed to next month.

7. Membership update?

RF reports subscription of 63 new Members since the Porto conference last September, against only 6 leavers. Which brings the total Membership up to 604! RF reports one issue with JISCMail not admitting one request to which the help desk has not responded.

ACTION: RF to try and add member manually.

RF observes that the new, simplified protocol for subscribing to the SRN is working very well, with 100% of new members now filling out the personal information form. RF also reports a broader range of countries now coming in, with most new joiners coming from Asia and South America, which can be taken as a clear sign that the push towards inclusivity of under-represented regions is starting to work.

RW observes that new peer-reviewers of the journal’s special issue are also joining thanks to RF’s
efforts.

ACTION: RF to include all stats about membership in Annual Report (during Summer 2020). PR thanks and praises RF for her work as Membership officer.

8. Any other business

RW suggestion to swap years of the Annual Conferences between Vienna and Missouri is not applicable. Therefore, the schedule for the forthcoming three years remains as is. PR suggest for EC next year to develop long-term strategy to elicit bids for conferences to be held in Asia and Africa in next call for conferences (due out in 2022-23).

Date of next meeting (last before Summer break): Monday 22 June (TBC), 10 pm UTC/GMT (consider DST)

The meeting ends at 11:10 pm.

Resolution re: 2020 AGM and Election of Executive Council

This Call to Membership (CTM) and Resolution is posted to all SRN Members via the SRN mailing list and is available on the SRN2020 Conference website as well as here on SRN’s website. It aims to consult and call all Members to take action by expressing their preference for one of two options re: this year’s AGM and related EC elections.

1)     Both AGM and elections to be delayed to September 2021 + Mandate of current EC members extended automatically by one year; or

2)     AGM (only) delayed to September 2021 + “virtual” EC elections to be held in September 2020

Members are invited to read the full details in the PDF document attached HERE (also available on the SRN website and on the Conference website) and to cast their preference by clicking by no later than THURSDAY 19 JUNE, 3 pm (UK time).

The CTM follows on from the announcement issued on 17 March re: the postponement of the SRN2020 Annual Conference and Awards due to the COVID-19 crisis. It outlines the legalities of the pending situation and reports about the decision/recommendation reached by the Executive Council re: this year’s AGM and related EC elections, which has been the most substantial item of discussion in the April and May meetings. You can find full details of these in the agendas and minutes available on the SRN website as usual.

Kind regards

 

Paolo Russo

SRN Acting Chairperson

on behalf of the SRN Executive Council

SRN Executive Minutes – April

Minutes of SRN EC Meeting

Monday 20.4.2020 at 10 pm GMT/UTC (via Skype)

Circulation list: Carmen Sofia Brenes (CSB), Rose Ferrell (RF), Alexandra Ksenofontova (AK), Rafael Leal (RL), Margaret McVeigh (MM), Paolo Russo (PR), Rosanne Welch (RW)

Agenda

1. Apologies for absence

All present. RL joins at 10.30.

2. Minutes of previous EC Meeting for approval (All)

Minutes Approved. PR to send final draft to RL for upload to website.

3. Contingency Plan for SRN EC elections in light of COVID-19 (All)

a. AGM
b. Alternative options or postponement to 2021

PR initiate discussion amongst the Executive Council (EC), which will be work in progress with a view to reach a decision by the May meeting so as to notify SRN membership in due course.
According to the SRN Constitution, elections of new EC members requires secret ballot which can only be ensured at the AGM.

The EC considers the feasibility of a “virtual AGM” for elections only. First of all, the elections are not meant to happen as a stand-alone event (i.e. not tied to an AGM). Moreover, a virtual AGM would prove very difficult to set up given that members are scattered all over the world in different time zones and would require some form of membership authentication before anyone could be admitted to vote. Similar issues would arise as well if using online polling tools/apps – these would possibly guarantee secrecy of ballot, but would need a separate system to check eligibility and would not comply with the required presence of impartial scrutineers. The SRN Constitution allows “postal” votes for those who wish to express their votes but cannot attend the AGM; but not as a replacement for the elections per se.

MM and AK point out that, from a strictly legal point of view, a virtual AGM does not equate to an in-person AGM; the same is true for “postal” and “email”. Unfortunately, the SRN Constitution does not include any special arrangements in case of extraordinary circumstances such as the current COVID-19 crisis; at the same time, there is no precedent to base a decision on. This vulnus can be addressed by amending the Constitution but any changes need approval by two thirds of members at an AGM; and therefore, while the SRN might consider adding alternative arrangements in case of any future unforeseen circumstances similar to the current one, this can only be done at the 2021 conference at the soonest, and at the moment these are not viable.

Given the above, it will be down to the EC to make a decision, bearing in mind that the Constitution also states that decisions made by the EC must benefit all members. The most sensible option at the moment seems to issue a Call to Members with a proposal to extend the mandate of the current EC by one extra year (one off, until 2021), including the three members who are due to step down this year (i.e. Carmen Sofia Brenes, Paolo Russo and Margaret McVeigh – pending individual availability) as well as the other three members due to step down in 2021 (i.e. their mandate will extend until September 2022) so as to ensure that the new members elected in 2021 are supported by the extant members with more experience of the roles and duties. This would ensure continuity for all the initiatives developed by the EC these past few months, whose visions and future plans (which were due to be reported at the SRN2020 Oxford conference) can be duly actualized. The EC would keep expanding membership, especially by promoting the SRN in underrepresented regions; revamp the website; draft proposed changes to the Constitution to be put to Membership in 2021.

ACTION – PR and All to draft Call to Membership for EC approval in May meeting before sending out to Membership. Point raised by AK, to which PR confirms that the Early Career Representative (ECR) is an exception to the above as it is not voted in by members but rather chosen and co-opted by the EC.

ACTION – EC to put out Call for Nomination for new ECR by June meeting (min. 60 days before deadline). Nominations to be collected over the Summer; decision to be made by EC in September.

4. Newsletter and social media updates (MM, RW, AK)

a. Updates on skipped March issue of newsletter and Facebook posts
b. Planning June issue of newsletter

PR and AK have planned the move of March news items to the Facebook page. MM wonders whether this would make the newsletter redundant but the general consensus is that the newsletter and Facebook complement each other rather than overlap.

In general, with regards to news items, we should keep using Facebook to tease members to read the full items in the newsletter. Moreover, even though some content will have been released on Facebook in April and May, nothing prevents us from including it in the June Newsletter for reference anyway. It is also noted that the Newsletter is then archived on the website and remains always accessible, not just at the time of the issue’s original release.

On the other hand, the Facebook address can also be a useful port of call for new members, especially from underrepresented regions who can find and connect with colleagues who have similar research interests.

The EC notes that – without the usual lead-up to annual conference – the Facebook page might not be as lively in the upcoming Summer months. MM suggests using it to share stories of transferring teaching online (and more) that most colleagues will be experiencing at this time.

RF congratulates AK on her excellent work on the Facebook page! AK thanks everyone for sourcing content for the Facebook posts.

5. Future conference dates (RW, All)

RW raises some uncertainty over the 2023 slotting of the Missouri conference due to the now much later date further into the future and her contractual position with Stephens College. She therefore wonders whether she could swap with the Vienna conference in 2022. The EC cannot make such a decision and advises RW to contact the Vienna organizer (Claus Tieber) directly. Should he agree on the swap, the EC would second the new plan.

6. Any other business

RF proposes to create content on the history of the SRN to put on the website.

The Facebook page can be used to attract contributions/stories from members and conference organizers that can then be collated and uploaded onto the website. All agree this is a good idea and PR notes this should/could be an ongoing task – not just one point in time – with the new website section kept open for any future contribution.

To this purpose, RL has prepared a shared folder in Google Drive that can be further customized and used as a template/work-in-progress document for members to add content. PR has lots of useful information about past conferences that he can share.

CSB offers to help RF with this ongoing project.

Date of next meeting: Monday 18 May, 10 pm UTC/GMT (consider DST)
Confirmed.

Meeting ends at 11.12 pm

SRN Executive Minutes – March

Minutes of SRN EC Meeting

Monday 16.3.2020 at 9 pm GMT/UTC (via Skype)

Circulation list: Carmen Sofia Brenes (CSB), Rose Ferrell (RF), Alexandra Ksenofontova (AK),
Rafael Leal (RL), Margaret McVeigh (MM), Paolo Russo (PR), Rosanne Welch (RW)

Agenda

1. Apologies for absence

  • MM

2. Minutes of previous EC Meeting for approval

  • Minutes Approved. PR to send final draft to RL for upload to website.
  • Note: the agenda for the March meeting was modified in order to priorities decision re: SNR2020 in light of the COVID-19 emergency; PR has circulated a memo outlining possible scenarios and implications prior to the meeting (attached here for reference).

3. Contingency Plan for SRN2020 in light of COVID-19, and

4. SRN2020 Oxford Conference update (PR)

  • The EC agrees that given the circumstances SRN2020 can no longer be held in September 2020 and therefore postponement options are to be discussed. Given the exceptionality of the situation, there is no precedent to rely on; which means that the decision made by the EC will set such precedent although, hopefully, never to be needed again in the future. AK praises the level of detail outlined in the memo and suggests September 2021 as the best option. RW considers whether the EC should survey the membership about this. CB points out that the EC chooses the locales and dates without asking for a group vote from membership and therefore this too is a decision that pertains the EC.
  • The EC agrees that, should the conference be postponed by only a few months (i.e. January 2021), this would impact the Vienna conference negatively. Also, RL notes that if the pandemic is not over by the Summer we would have to postpone again anyway, leading to even more complications. Moreover, Claus Tieber having offered to move Vienna to 2022, and RW and RL agreeing to do the same for their conferences in 2023 and 2024, the EC agrees that postponing by one year to September 2021 is the best option (note: MM was consulted after the meeting and agreed as well). PR thanks CT, RW and RL for their help and availability.
  • PR thinks postponing to September 2021 should be feasible in terms of practicalities. Shortlisted delegates will be accepted for 2021 automatically, as long as they are still willing to attend. PR also assures that any PhD students who might become faculty or change their status in the meantime will still access discounted registration fee, although their access to travel and budget arrangements at their institutions may change by next year. PR will have to look into and iron out some financial concerns as a result of postponing – e.g. non-refundable deposit for the booking of the conference dinner, extension of website subscription fee for another year. AK asks for details re: the course of action if postponing by one year, what questions will come from the membership, and what issues need to clear with Oxford-Brookes.
  • ACTION: PR will email membership tomorrow with the EC’s decision and will deal internally re: all logistical issues at Oxford Brookes. Registration will be suspended and any payments made reimbursed. Once the September 2021 date can be fully confirmed, PR will set up the registration system and the website again. The information will then be posted on Facebook, on the SRN2020 website and on the SRN official website as well.
  • CB points out that since the responsibility for the decision ultimately lies with the EC, should anyone not be happy with it they can speak directly to the EC. RF wonders whether the postponement will cause issues/problems to the organizing committee of SRN2020. PR replies that, since a lot of work had already been put into it, the committee will simply have to pause preparation for now, then resume whenever possible. Anyone whose proposal had been accepted will roll over – those who can’t attend in 2021 will open it up to others and a new CfP can be posted in the Autumn of 2020 if needed. PR informs that, so far about 15 delegates had already registered and 3 already informed they could not come at all due to the pandemic.
  • SRN Awards: the prize money being funded by Oxford Brookes and the award ceremony being held during the AGM, the awards will be pushed to 2021 and nominations will cover a two-year time span. PR has liaised with the Jury members who agreed on this change. PR has also tried external funding/sponsors for the prize money but no luck so far.
  • ACTION: The newsletter and Facebook page should inform the members that the Awards will skip a year.
  • AGM and EC Elections in 2020: the question is raised about whether there can be elections without an in presentia AGM in 2020. Can elections be held online or should the current EC serve for another year ex officio? RL observes that Google just opened a platform for conference: could we use that to call a virtual AGM and hold the elections this way?
  • ACTION: to be discussed in the April meeting and that the platform could be tested before making a decision. If, eventually, the current EC members are to serve an additional year, the EC could seek Ian MacDonald’s advice about how to formally action this extension.
  • ACTION – PR to double check the SRN statute by the April meeting. Should this be the case, the EC could use the extra year to focus more systematically on the plan to reach out to underrepresented regions (as per RF’s memo).

5. Any other business

  • AK informs that German colleagues including CT are planning to go ahead with a local German event in Hanover in November 2020 (expected attendance: 40 delegates). Anyone who speaks German can think of attending: the CfP will be posted by end of April to see how people react. Two diverging opinions emerged among the organizers: is it the right or wrong time to call for abstracts? And does everyone presume that by November this pandemic will be over?

Date of next meeting: Monday 20 April (TBC), 10 pm UTC/GMT (consider DST)

The meeting ended at 10:05 pm

SRN Executive Minutes – January

Minutes of SRN EC Meeting

Monday 27.1.2020 at 9 pm GMT/UTC (via Skype)

Circulation list: Carmen Sofia Brenes (CSB), Rose Ferrell (RF), Alexandra Ksenofontova (AK),
Rafael Leal (RL), Margaret McVeigh (MM), Paolo Russo (PR), Rosanne Welch (RW)

Agenda

1. Apologies for absence

RW and MM.

2. Minutes of previous EC Meeting for approval

  • Minutes Approved. PR to send final draft to RL for upload to website.
  • Note: the date of the January meeting was postponed to today (27th) from the date scheduled originally (20th) due to availability of most EC members.

3. Membership: quarterly update

  • RF reports healthy numbers and steady increase in the number of new members since last September with only a few members having signed off the network. Currently, membership
    stands at around 590.
  • RF suggests to establish stronger contacts with other networks in underrepresented regions – e.g. India (where she has a good contact) or Singapore, both English-speaking countries and therefore potentially good places to start with. The EC agrees this is a good idea.
  • ACTION – RF to proceed.
  • RF also points out that the procedure/protocol to join the SRN seems to be confusing for some people, due to the double-step process (i.e. joining the JISCMail mailing list and filling in the
    registration form separately). RF suggests to simplify instructions on the website as follows: 1) Keep only the link to JISCMail on the website; 2) As soon as a new member joins, RF receives a
    notification anyway; 3) At that point, RF follows up by welcoming the new members and invites them to fill in the form via email, which also makes the process more “personal”. The EC agrees this is a good idea.
  • ACTION – PR and RL to update the relevant section on the website.

4. News/update re:

a. SRN2020 Oxford Conference (PR)

  • PR reports that the shortlisting process should be completed by the end of this week (31 January) at which point he will notify all delegates via email. Although numbers are not final yet, SRN2020 has received 124 submissions, 112 papers have been shortlisted, with 120+ delegates from 36 countries from all continents (including some new countries: e.g. Paraguay, Arab Emirates, Bangladesh, Georgia, Greece, Estonia, Mexico, South Africa). PR also reports that the keynotes should hopefully be secured and confirmed soon.
  • ACTION: PR to send JISCMAIL update to all members re: shortlisted papers before individual notifications are sent out + another update on keynotes as soon as available.
  • ACTION: AK to post updates of the above (i.e. shortlisting and keynotes) on FB as soon as available.

b. Newsletter

  • This item was postponed to the February meeting.

c. Website

  • RL confirms that a plugin has been added to the website which automatizes Newsletter alerts. This is now ready to be tested with the next issue.
  • Google Analytics has also been installed and RL has emailed some interesting data about the users of the website in the past few months. He will keep checking every few months, so we can
    have an overview by the end of the academic year.
  • ACTION: The SARP section should be nested under Resources, to make room for the upcoming SRN Awards section.
  • ACTION: Also under Resources, RL will add a section for “Local Initiatives” as per discussion in the December meeting. In order to start populating it: 1) AK will send one short para re: the German network plus link to website, which can then be used as a (flexible) template; 2) RL will then contact John Finnegan asking him to write a similar paragraph re: his initiatives.

d. Social media

  • Facebook page: PR has sent past membership statistics those to AK who posted them.
  • AK also shared her posting schedule for the upcoming weeks. The EC commends AK for her excellent work on the SRN Facebook page which shows some really good stats, with interactions
    growing from previous months.
  • ACTION (linked to 4a): PR to send AK some stats about SRN2020 once the shortlisting is complete.
  • ACTION (for future months’ meetings): when the EC posts the Call for nominations for the next election round, it would be good to include a description of the role of the ECR so as to attract
    interest for next year’s nominees to replace AK. AK can also suggest names of potential ECRs.
  • The Twitter account has been revived. The EC acknowledges that it will become more useful when SRN2020 will be approaching and that for now, it can be used to retweet basic info about
    FB postings and similar.

5. SRN Awards (PR, All)

  • PR reports he has contacted and liaised with the new Jury members with the suggestion of adding Book chapters from edited volumes as a new award category and to set up a subcommittee who
    could screen submissions to avoid excessive workload for the jurors. All three Jurors welcomed the idea but agreed to include the book chapters in the same category as journal articles. The EC agrees.
  • Also, the Jurors don’t think a subcommittee is necessary as they envisage that the book chapters should not add too much work; moreover, they’d prefer to assess the submissions as they are sent in to them, whereas with a subcommittee in place they should wait until the deadline and until the initial screening process is completed. The EC welcomes the suggestion and decides to keep the idea of the subcommitte only as a backup in case the submissions do eventually end up being too many in number, and following consultation with the Jury anyway.
  • The Jurors also confirmed that they did not use a specific template or rubric to guide last year’s proceedings. Instead, they designed a spreadsheet used by each jury member to vote the quality of each publication (1-5), then tallied up the votes to determine the winners. They confirm they are happy to do the same this year too.
  • The Jurors also agreed that the website should contain clear information and a Call for submissions.
  • All Jurors gave expressed permission to provide their contact details for submissions.
  • Finally, the Jurors agreed to revise the yearly time frame (and related deadline) for acceptable publications to 1 June/31 May to better accommodate their other commitments.
  • ACTION – PR to draft text with info about SRN Awards, categories, submission protocol, jurors’ email and mail addresses, and revised deadline. This will be run by the Jury first, and then sent to RL for upload on the website. Once this is done, AK will publicize the Call on the FB page. This should be done within a couple of weeks.

6. Suggested items for February EC meeting

  • a. Diversity and awareness
    b. Address membership in underrepresented regions
    c. Initiatives in specific regions (visibility, liaising, etc.)
    d. Elections: Call for nominations
  • Approved.

7. Any other business

  • There was no other business.

Date of next meeting: Monday 17 February, 9 pm UTC/GMT
Confirmed.
The meeting ended at 9:48 pm

SRN Executive Minutes – December

Minutes of SRN EC Meeting
16.12.2019 at 9 pm GMT/UTC (via Skype)

Circulation list: Carmen Sofia Brenes (CSB), Rose Ferrell (RF), Alexandra Ksenofontova (AK),
Rafael Leal (RL), Margaret McVeigh (MM), Paolo Russo (PR), Rosanne Welch (RW)

Agenda

1. Apologies for absence – All in attendance

2. Minutes of previous EC Meeting for approval
• Approved. Action Points still pending have been itemized in the December Agenda.

3. News/update re:
a. SRN2020 Oxford Conference (PR)
• PR reports around 120 submissions – will get back to presenters in late January
• EC voted against granting deadline extension till end of December as it would not be fair to people who submitted timely

b. Newsletter
• MM reported on the latest issue: good response from readers
• RW should be credited next time as well
• ACTION – Next call will be in February (to publish in March) and will feature SRN2020
• ACTION – RL to install plugin to automatize alerts

c. Website: Resources and Local Initiatives sections, Awards (RL, All)
▪ Should we start new sections now? There are Falmouth and Germany (very successful) for now: these have been very successful and are planning 2020 editions. We should give them more visibility.
• AK reported the Germany event saw high attendance, high quality of papers. As a result, 2 more JOS subscriptions in Germany. The German “division” of the research network will apply for financing and plans another conference for 2020, hosted this time by a different person. The German network has its own separate website – is it worth doubling the information on our SRN website? But it is in German only, so is it worth translating into English?
• PR suggested that the SRN website can include a short description plus links to the fuller websites. Also, it looks like some membership requests came in German in the wake of this event.
• ACTION: MM suggests to include these initiatives too in the Newsletter.
• ACTION: Both (AK to liaise with John Finnegan) to send content for the website BUT no rush. In January she’s Skyping with Claus and other German organizers so they will send RL the info on the events.
• ACTION: RL suggests to install Google Analytics to see how individual members come to the site? No personal info taken – he will ask for plug ins installed. All agree.

d. Social media:
▪ AK reports on the new weekly posts on different themes etc.– Very good engagement, good reach and active community. Will keep analyzing data to report again in a few months’ time. AK spoke with social media manager and said if 10% of our subscribers react to our posts, that’s a good showing
▪ Not good to have multiple posts on same day. further away posts are from each other, the larger their reach – so if ou have good information but something else has already been posted that day – don’t post or you will waste it on a lesser audience. At the moment, there are 7 administrators on the page allowed to post.
▪ RL suggests podcasts are a good thing to share.
▪ AK also started to collect information about other initiatives (Festivals, etc.).
▪ Emma Berrill from Intellect compiled a list of institutions that have subscriptions to JoS to advertise – also plans to advertise numbers of members – where they come from?
▪ AK is working on Twitter login/password to keep it alive
▪ ACTION – AK to send DOC with suggested posts in advance in monthly updates
▪ ACTION (ALL) – If you have info to share, email AK and she will schedule it to not overlap
▪ ACTION – JF will liaise with AK for Twitter to start tweeting from January. RL suggests that we can automatize Tweets when we have new posts or updates on website.
▪ ACTION – PR to send AK statistics about Membership. RF to send current numbers to AK. Membership update is scheduled in January agenda.
▪ ACTION – AK to contact previous FB page administrator to ensure posting plan goes smoothly.

4. SRN Awards (PR, All)
• PR confirms members of the renewed Jury: Tom Stempel, Janet Staiger, Eva Novrup Redvall
• PR re: need to send out more frequent reminders on FB and website with deadline for nominations
• MM asks question about judging criteria – e.g. in Australia, be published by a prestigious publishing house or journal (not self-published). PR confirms that the Awards criteria
specify that all nominees must be fully peer-reviewed, scholarly publications.
• AK and PR point out that the call (or any other info on the SRN Awards) is not found on the website.
• At SRN 2019 in Porto, members suggested to add award for book chapters in edited volumes. Should we add these as a new category?
• RW and ALL agree it would be a good idea and therefore the EC approves BUT…
• PR points out that adding book chapters may mean too many nominations and the jury would be too busy.
• MM suggests a subcommittee that would screen and shortlist the nominations to a final pool to then send to the Jury. The subcommittee could include the winners from last year (in
this case, JJ Murphy and Rakesh Sengupta), then maybe past conference hosts (like Davinia Thornley) to start with, JoS editorial board members, and members of the EC if needed.
Perhaps each member of the subcommittee could be given max 3 nominees and could produce a summary evaluation to other members, based on a shared rubric/template to
ensure fair evaluation. The criteria must highlight that publications must be specifically about screenwriting, and make a significant contribution to the field, something with a
strong hypothesis/new academic theory as opposed to simply unearthing a case study.
• AK points out this has to be dealt with sooner rather than later, to give enough time to prepare and read.
• PR observes that the above (i.e. introduction of a subcommittee) will imply changing the submission procedure. So far, nominees would send copies of publications directly to Jury.
Now, they should send to us and we then send shortlisted publications to the jury. This means the EC must coordinate distribution/forwarding of copies to members of
Subcommittee first: and that the Jury will receive the shortlisted publications only at a later time, closer or after the deadline (which happened anyway, last year, so hopefully not a
problem).
• MM wonders whether we can accept publications in other languages and she feels limiting to English language might be too “colonialist”. Regardless of reason, PR points out that this
would raise a number of practical problems (e.g. how many languages, how to find readers able to evaluate publications in those languages for free and within timescale).
• CSB doesn’t think English is colonizing because it allows non-English-speaking scholars to reach a much bigger audience and be more visible internationally.
• AK suggests that awards in non-English languages could be created by local initiatives
• PR suggests that we discuss this again at SRN 2020 with all members, if relevant
• ACTION –PR to contact Jury members and 1) inform them of new suggestion, 2) ask if they used template last year and draft rubric for next EC meeting to approve at the latest.
• ACTION – PR to contact previous winners and conference hosts to see if they would serve on sub-committee. Next EC meeting to plan more people to contact for subcommittee.
• ACTION – PR to draft new procedure for next EC meeting to approve.
• ACTION – PR to prepare and send revised info on call/deadline/categories/jury/subcommittee/procedure to RL to post on website and to AK for FB page (likely at end of January)

5. Relationship between SRN and JoS
• AK posted list of institutions that have JoS subscription. Will encourage more to subscribe through photos of EC with JoS issue.
• AK and RW to maintain contact/update from JoS

6. Suggested items for January EC meeting
a. Diversity and awareness
b. Update on membership
c. Address membership in underrepresented regions
d. Initiatives in specific regions (visibility, liaising, etc.)
e. Elections: Call for nominations
• Approved

7. Any other business
• There was no other business

Date of next meeting: Monday 20 January, 9 pm UTC/GMT
• Confirmed. MM won’t be able to attend.

The EC meeting ends at 10.07 pm GMT/UTC

SRN Executive Minutes – October 2019

Minutes of SRN EC Meeting

21.10.2019 at 10 pm GMT/UTC (via Skype)

Attendees: Carmen Sofia Brenes (CSB), Rose Ferrell (RF), Alexandra Ksenofontova (AK), Margaret McVeigh (MM), Paolo Russo (PR), Rosanne Welch (RW)
Apologies: Rafael Leal (RL)

Agenda

1. Approval of Minutes of September meetings

a. EC Meeting 11.9.19
b. AGM 13.9.19
c. New EC – first informal Meeting 13.9.19

All Minutes approved; all action points itemized in the rolling agenda for the new academic year.
ACTION: RL to upload these – as well as Annual Report and Action Plan as approved at AGM in Porto – on Website

2. Experiences from Porto Conference:

• Re: photos posted on social media by the Porto conference organizers, AK pointed out that privacy rules in some countries (e.g. Germany) allow individual members to tell conference
organizers if they do NOT want photos of themselves posted social media. It was suggested that future conferences could/should include on the registration section of their website an
“opt out” check box.
ACTION: PR to include option in SRN2020 website

• It was suggested that the Newsletter could collect comments from attendees of the Porto conference. For example, Rakeesh Sengupta and JJ Murphy – i.e. the winners of the first SRN
Awards.
ACTION: MM and RW to collect comments

• Could the Newsletter include updates on JOS, especially for the benefit of new members? It was noted that the Editorial Board of JOS is currently undergoing restructuring.
ACTION: MM and RW to liaise with the new Editors when possible.

3. News/update re: SRN2020 Oxford Conference:

• SRN2020 in Oxford will test the 4-day format proposed in Porto. Day 1 will set aside the
morning for EC meetings and similar, with official start after lunch time.

• It will also provide more spaces to have informal/networking/speed dating meetings. In the
future, this will have to be provided for by the various conference organizers.

• PR is working on website for registration – it will include lots of useful details for attendees.
It should be launched at some point in November.
ACTION – ALL to forward CfP to Research Networks/societies/mailing lists/social media as possible. Could use shared list on GoogleDrive

• It was asked whether simultaneous translation could be made available but this would be too expensive (even in case a sponsor was found) and have an impact on registration fee.

4. SRN 2022 Missouri:

ACTION: PR and CSB to send final letter of approval to RW

5. Newsletter (MM, RW)

• Part of this was covered earlier in meeting (see above).
• The new issue of the Newsletter will be out by end of November. 3 issues a year.
• RL is looking into option to have automatic alerts when each issue is uploaded.
ACTION: RL to update on this at next EC meeting

6. Membership (PR, RF)

Admin of JISCMail and new membership application has been handed over to RF.

Items 7, 8 and 9 (below) were noted as relevant topics for rolling agenda of forthcoming meetings in
Nov19-June20.

7. Content/Use of the SRN Web presence

8. ECR activities

9. Action Points for new year: EC to prioritize

a. Relationship between the SRN and the JoS
b. Diversity and awareness
c. Address membership in underrepresented regions
d. Initiatives in specific regions (visibility, liaising, etc.)
e. SRN Awards
f. Elections: Call for nominations
g. Conferences
h. Renewal of website domain
i. Discussion on membership fee

10. Any other business

There was no other business.

11. Date of next meeting: Monday 18 November, 10 pm UTC (TBC)

Confirmed at meeting. However, due to DST change coming into effect at the end of October, the
next meeting will actually start at 9 pm UTC/GMT, as per time pool spreadsheet shared among EC
members.

EC meeting ended at 11.05 pm GMT/UTC

SRN Executive Council Members

Here you can find information about the Executive Council and its activities (below). The current members of the Executive Council are:



Carmen Sofía Brenes
(Treasurer and Resources Officer), full professor of poetics and screenwriting at the School of Communication of Universidad de los Andes (Chile), Carmen is interested in the practical and professional current validity of Aristotle’s Poetics in screenwriting. Following Paul Ricoeur and Juan José García-Noblejas, she sees an analogy between the theory of human action and the theory of the audiovisual text. She has published two books on screenwriting, and has conducted screenwriting and film reception workshops in Latin America and Europe. She also works as a consultant on screenwriting projects in Chile, Uruguay, Colombia, Ecuador, Italy, Spain and Belgium. She has a page at Academia.edu and tweets with @csbrenes


Rose Ferrell (Membership and Inclusion Officer) is an independent researcher and practitioner and an adjunct lecturer at one of Australia’s premier acting schools, the Western Australian Academy of Performing Arts (WAAPA), within Edith Cowan University, in Perth. Rose has a background in film production as both a technician and creator of fiction and non-fiction, and as a leader / trainer in community arts film projects. As a screenwriter and researcher, Rose’s interests are in creative practice, screenwriter’s voice and cultural-national inflection in voice. Her writings have been published in the Journal of Screenwriting (Intellect, 2017), Transcultural Screenwriting: Telling Stories for a Global World (Cambridge Scholars 2017), and will appear in the forthcoming Palgrave-Macmillan Handbooks of Screen Production (in press) and of Script Development (expected to be available in 2020). Rose’s latest work is a stage musical, Her Latest Flame.


Ann Igelstrom (Early Career Representative) started her journey at Umeå University in Sweden where she completed a BA in Screenwriting, Drama, Theatre and Film. Screenwriting studies captured her interest and she dedicated her Masters to applying literary theories to screenplay texts. This focus on the screenplay text turned into a PhD at Bangor University supervised by Prof Stephen Price. The thesis argues for the screenplay to be regarded as a literary text and examines how specific traits of the screenplay text serve narrational ends. The PhD was completed in 2014 and since then she has published in the Journal of Screenwriting and in Screenwriters and Screenwriting: Putting Practice into Context (ed. by Craig Batty). She currently lives in Edinburgh where she continues on with her research independently while getting back to work after maternity leave.


Rafael Leal (Website Coordinator) is a screenwriter and executive producer based in Rio de Janeiro. Professor of Screenwriting at the Pontifical Catholic University of Rio de Janeiro and PhD Candidate in Film at Fluminense Federal University, Rafael researches how immersive narratives challenge linear screenwriting. His creations include the feature film Too Soon and TV shows Queenpin and Jungle Pilot, whose development was subject of the chapter Transcultural Collaboration in Screenwriting: Jungle Pilot’s Case Study, published in the book Transcultural Screenwriting: Telling Stories for a Global World (Cambridge Scholars). You can find him at Academia.edu, LinkedIn or IMDb.


 

Margaret McVeigh PhD (Newsletter Editor) is Senior Lecturer and Head of Screenwriting and Contextual Studies at Griffith Film School, Griffith University, Brisbane. She has an industry background in publishing, corporate communications and education and holds a PhD in Film and New Media Narrative. Margaret has worked in the Film and Television industries in Australia and the UK, including as Commissioning Editor for John Wiley & Sons Publishers and as a Writer and Education Reviewer for the ABC’s (Australian Broadcasting Corporation) Online Education Portal, ABC Splash. Margaret has researched, published and addressed conferences in Asia, Europe, the USA and Australia on Screenwriting and Creativity and the writing and making of Transnational film co-productions. She is co-editor with Carmen Sofia Brenes (Chile) and Patrick Cattryse (Belgium) of Transcultural Screenwriting: Telling Stories for a Global World  (Cambridge Scholars 2017).


Paolo Russo (Chairperson) is Senior Lecturer in Film Studies at Oxford Brookes University (UK) where he researches and teaches screenwriting, story development (feature, short, serial drama) and film history. He is on the editorial boards of Journal of Italian Cinema and Media Studies (Intellect) and L’Avventura – International Journal of Italian Film and Media Landscapes (Il Mulino). He published a History of Italian Cinema (2008), an edited volume on screenwriting in Italy (2014), articles on the Journal of Screenwriting, and several chapters in edited books (see here).

A former script reader, ghostwriter and story editor for feature, and video-game localizer, he is also a professional screenwriter. He co-wrote the feature Three Days of Anarchy, which premiered at the 2006 Tokyo Film Festival and went on to 30+ festivals all over the world. More recently, he has been working on TV serial drama and animation projects, currently in development as Co-Creator and Head Writer of Burns with Cysa Productions and as Staff Writer on Topo Gigio – The Series.

You can email Paolo at paolo.russo@brookes.ac.uk, tweet him at @PaoloRu92465734, look him up on Academia.edu, and find him on Facebook at paolo.russo.583234.


Rosanne Welch, PhD, (Secretary) serves as Executive Director of Stephens College MFA in TV and Screenwriting where she created a set of History of Screenwriting courses (because ‘History of Film’ courses become History of Directors’ courses and thereby ‘History of Great Men’) and teaches courses in One-Hour Drama. Her television writing credits include Beverly Hills 90210, Picket Fences, ABCNEWS: Nightline and Touched by an Angel. Welch edited When Women Wrote Hollywood (2018), named runner-up for the Susan Koppelman Award honoring the best anthology, multi-authored, or edited book in feminist studies by the Popular Culture Association. She co-edited Women in American History: A Social, Political, and Cultural Encyclopedia (named to both the 2018 Outstanding References Sources List and to the list of Best Historical Materials, by the American Library Association) and wrote Why The Monkees Matter: Teenagers, Television and American Popular Culture. In 2016 Welch gave the talk “The Importance of Having a Female Voice in the Room” at the TEDxCPP (https://www.youtube.com/watch?v=8JFNsqKBRnA). She also serves as Book Reviews Editor of the Journal of Screenwriting.

SRN Executive Minutes – September 2019

Minutes for SRN Executive Council meeting

Porto, 11 September 2019 at 1630 hrs

 

Attending: Paolo Russo, Anna Zaluczkowska, Margaret McVeigh, Christina Milligan

Apologies: John Finnegan, Carmen Sofia Brenes, Claus Tieber

 

Paolo Russo acting as Secretary and also Chair in the absence of Claus and Carmen.

 

  1. Minutes from previous meeting:  Approved.
  2. To pass on to new EC:   Nothing extraordinary to pass on.  
  3. Agenda for the AGM:   Proceed with circulated agenda sent out 30 August.
  4. Membership:   561 – up 68 from 2018 – mostly UK, Australia, US – also new members from e.g. Guatemala, Italy, Brazil.
    1. Suggested that new EC could work more on encouraging new members from e.g. Asian countries – ACTION POINT (New EC)
  5. Executive Council:   No elections needed as nominations match number of retiring members.
    1. Three new members: Roseanne Welch, Rose Ferrell, Rafael Leal.
    2. New Early Career Researcher: Alexandra Ksenofontova – who already confirmed.
    3. Chair: Carmen Sofia Brenes to remain Chair.
    4. At next/first new EC meeting, discuss other positions – ideally Secretary from one of more experienced members
  6. Conference format: numbers have increased over the years – from about 40 to start with, to about 180 people registered last year with about 120 papers delivered; this year expected to be about 110-115. 

Discussion over size of conference re number of papers in parallel and number of plenaries.

    1. Based on past years, about 90 papers have felt about right for three days. No wish to be prescriptive but maybe 90-100 + 3 keynotes could be suggestion for future conferences.
    2. Is it time to have a four-day conference? Would accommodate 100 papers better – to be brought up at the AGM this year and introduced formally at 2020 conference
    3. Need to have space to encourage ECRs etc.
    4. Are posters a possibility eg? Or other formats? More types of pre-constituted panels?
    5. Discussion around good points (e.g. sponsorship) and bad (focus of discussion away from actual research) of involving the industry as in NZ 2017

 

  1. Confirmation of Conferences for 2020-2023
    1. Oxford 2020 – theme: pushing boundaries
      1. Paolo briefs on Oxford and conference statistics in general:
        1. Looks like the SRN Awards have prize secured for next couple of years
        2. Cost of a conference tends to be between 12-18k GBP, including prizes for awards. 
        3. Registration fees tend to be around 90-110 GBP – staying pretty constant although what is included can vary (e.g. whether lunches and/or dinners are included).
        4. Discussion re whether late fee should be double ordinary fee – feeling is that it is a little too punitive – should be less.  
        5. Should we set up a fund for some free places?  Worry about how to administer and whether it is at all fair – how does one decide who gets the places?  Maybe a bursary of some sort? – ACTION POINT (new EC)
    2. Vienna 2021 (confirmed) – theme: global
    3. Missouri 2022 (confirmed, but formal letter pending) – theme: screenwriting and women – or perhaps gender – ACTION POINT: PR to circulate the proposal for 2022 to EC – so that letter of acceptance can be sent to RW
    4. Rio, Brazil 2023 (confirmed) – theme: different take on postcolonial/decolonization
  • ACTION POINT – EC could think about publicising the new cycle of CfPs earlier than  they currently have been.

 

  • ACTION POINT (new EC, PR) – Should there be a template for future conference organizers?  There is a feeling that this would be helpful – Paolo suggests he could provide it.

 

  1. Membership fee: discussion re whether there should be a fee for belonging to the SRN?  Could be a small amount – say 10 GBP? Reprise of past discussions re running an organisation that takes in money – brings responsibilities with it.  Reluctance around the table re this. Further discussion re other ways to handle this and suggestion new EC continue exploring this. – ACTION POINT (New EC)
  2. SRN Awards: ask the organizers of this year to announce.
    1. Need to publicise the awards more but they are new, so hopefully now people are more aware of them. – ACTION POINT (New EC)
    2. Agree that rotating the jury every second year feels about right.
  3. Domain for SRN webpage is renewed for another two years from July 2019 – possibly after that things will need to be reconsidered.  New EC needs to think about this sooner rather than later.  – ACTION POINT (New EC)

 

Date for next meeting – informal meeting of new EC at conference after AGM.  Next formal meeting date to be decided once new EC gathers

 

Meeting closes 18:10.

 

 

First Meeting of new EC, SRN Conference Porto, September 13th, 2019

Start: ca. 7:50 pm          End: ca. 8:10 pm

Attending: Margaret McVeigh (MM), Paolo Russo (PR), Rafael Leal (RL), Alexandra Ksenofontova (AK), Rosanne Welch (RW), Rose Ferrell (RF)

  1. The AGM elected Rafael Leal, Rosanne Welch and Rose Ferrell as new members of the EC for two years.
  2. The EC inducted Alexandra Ksenofontova as ECR for one year.
  3. The EC unanimously confirms CFB as Chairperson and PR as Secretary. MM takes over the Newsletter, aided by RW (formally nominated as Treasurer). RL will be Website Coordinator. RF will be in charge of Membership.
    1. Reminder that the Chair normally collects suggestions and sets the agenda of the monthly meetings, and the Secretary will write the minutes. In the absence of the Chairperson, the Secretary acts as temporary Chair, and another member of the EC will have to take minutes.
    2. RL to liaise with Anna Zaluzcowska to take over Website ownership.
    3. RF to liaise with PR to take over Membership/JISCMail ownership.
    4. RW to liaise with MM to plan Newsletter.
    5. AK has already liaised with John Finnegan; will continue to coordinate ECR activities and will support the communication, especially via social media.
  4. The new EC has to find a fixed monthly date for the regular meetings. Follow up emails confirmed the third Monday (Tuesday for Australia) of each month, starting in October. 
  5. The new members should send their bio and a picture to RL to be post on the website.

 

 

Minutes of Annual General Meeting, SRN, Porto, 13 September 2019 at 18:30

 

Apologies: Carmen Sofia Brenes, Claus Tieber

 

Acting Chair:  Paolo Russo

 

 

Minutes from AGM 2018:  Approved

 

Annual Report 2018-19 read by Chair

  • Thanks to John  Finnegan for excellent service as Early Career Representative
  • Statistics: 561 (+68/ 11.5%) from 51 countries (+4)
  • Latin America, Asia, Africa underrepresented as yet
  • Gender-balance remarkably balanced
  • Membership has been formalised a little after discussion at last AGM
  • Discussion re membership fees remains ongoing – if it is introduced, it should be kept quite low – there are fishhooks attached to charging fees
  • Awards established this year
  • Working groups: four at present – information is on the website – suggested that groups could raise their visibility at conferences – if people wish to establish a working group, this is encouraged – details of how to do this given out
  • Early Career Representative activities reported including SRN one-day conference at Falmouth – and Script Department podcast which will soon be made available

 

Action plan has been circulated and will be put up on the website – members invited to get in touch with any feedback

Action plan 2019-20: Approved 

 

Report on progress of publication of articles from Milan 2018 

  • Comunicazioni Sociali special issue just out with some articles
  • JoSc just out featured some articles
  • Members encouraged to submit articles from this year’s conference
  • JoSc Special Issues: upcoming issue dedicated to women/gender – CfP has gone out
  • Media Aesthetics and Media Usage book series brought to members’ attention
  • Palgrave Studies in Screenwriting series reminded to members
  • New Peter Lang series brought to members’ attention

 

Conferences:

  • Number of panels and papers shown in graph – real growth
  • Four-day format proposed
    • Comments on timing of conferences for US members difficult (start of school year). Difficulty for US members re timing would be even harder if event were four days; but other US members see no significant impact compared to three days
    • Or start halfway through first day which Oxford 2020 may/will do
  • Discussion re whether to have one day for ECRs, rather than full four-day event
  • Discussion re whether abstracts should be peer-reviewed – also re need to ensure abstracts are well focused – and whether number of papers should be limited
  • Upcoming conferences
    • 2020 – Oxford Brookes, UK – Weds 9th – Sat 12th September – theme: Pushing Boundaries
    • 2021 – Vienna, Austria – theme: Global – likely early October
    • 2022 – Columbia, Missouri, US – theme: Gender/Women – likely early Sept
    • 2023 – Rio de Janeiro, Brazil – theme: Decolonising screenwriting

 

Elections: (Ronald Geerts election officer)

  • New ECR: Alexandra Ksenofontova
  • New members: Rosanne Welch, Rafael Leal, Rose Ferrell
  • EC needs to ensure call for nominations well publicised and early enough each year.

 

Annual Report 2018-2019:  Approved.

 

Awards:

  • Jury: Jill Nelmes, Janet Steiger, Tom Stempel
  • $500 US prize for Best Monograph
  • $100 US prize for Best Article (prize money donated anonymously)

Awarded to:

  • Monograph:  JJ Murphy – Rewriting Indie Cinema: Improvisation, pyschodrama, and the screenplay
  • Article: Rakesh Sengupta – Writing from the margins of media: Screenwriting practice and discourse during the first Indian talkies
  • Eva Novrup Redvall will join Janet Steiger and Tom Stempel on next year’s jury
  • Brief discussion re whether languages other than English could be submitted. ACTION POINT (New EC)

 

Meeting closes at 19:45