SRN Executive Minutes – June 2019

Minutes SRN EC Meeting

Wednesday 19 June 2019 at 21.30 Vienna Time

Attending: CSB (chair), CT (minutes), PR, AZ, CM, JF

 

  1. Approval of the minutes 190529 (last meeting)

accepted

 

  1. Next Conferences:

Discussion about news on the next SRN Conferences: Oxford Brooks (PR), themes of the approved Conferences could be a bit repetitive. Acceptance letter has been sent to Vienna, not yet to Sao Paolo.

A tendency towards more global approaches as in the proposals for Vienna and Sao Paolo and also in the planned theme for Oxford (boundaries) is seen as a move into a direction we always wanted to take and a chance to address new members.

In terms of content the only way to avoid repetitions as well as a senseless competition for keynote speakers is for the organizers to get in touch with each other at a very early stage and discuss their plans.

CSB will contact Sao Paolo and tell them that we have accepted their proposal, but we are not yet sure about the year (2023 or 2022). PR will contact the organizer for the proposed conference in 2022.

 

  1. Awards:

The EC received an offer to financing the two awards in Porto 2019. Discussions about the pros and cons. Unanimously decision to accept the offer. Just have to make sure that we are able to give future award winners the same prize.

After the deadline for nominations on June 15th, the jury received 6 nominations for articles and 5 for books.

Award documents will be prepared for Porto.

 

  1. Payment of the Domain name renewal of SRN web-page.

20 pounds per year (1, 2, 3, 4 or 5), per account (we have two: http://screenwritingresearch.com/and http://screenwritingresearchnetwork.com/). Ian requested the School of Media and Communication of Leeds to pay this, as before. (CSB). They accepted for the next two years. The collaboration will be announced on our website.

 

  1. AGM and Elections

The EC will prepare the AGM and the election and will inform members in due time.

 

  1. Other business

PR is offering some interesting information about the statistics of our conferences. To be discussed in detail in Porto.

 

Next meeting: Porto, Wednesday 11 September 4.30 (Porto Time) in person.

 

End of meeting: 22:30 pm Vienna time

 

SRN Executive Minutes – May 2019

Minutes SRN EC Meeting

Wednesday 29 May 2019 at 21.30 Vienna Time

Attending: CSB, CT, CM,

Excused: JF, AZ

 

  1. Approval of the minutes 190425 (last meeting)

accepted

 

  1. Next Conferences:

Discussion about the SRN Call for Conferences.

Arrived: Vienna, Rio de Janeiro, Perth (unofficial).

Unofficial interest from one member in the US and one in the UK. Discussion about places and dates. Agreement that two conferences in a row in the southern hemisphere would not be ideal.

Vienna 2021: accepted

Rio 2023: anonymously considered as a good proposal. Maybe also possible in 2022?

EC will contact organizers.

Those organizers who have to wait for the confirmation of their universities will be contacted by the EC. The results should be announced at the AGM

 

  1. Porto Conference

Schedule: we have to plan the agenda and content of the AGM

Prepare the elections.

CT will communicate with the organizers to explicitly put the awards into the program as part of the AGM. We will also need a room for the EC meeting before the conference (Wednesday Sept. 11th   at 3 pm)

 

  1. Awards

We now have enough nominations in both categories. The problem that jurors haven’t received their copies is now solved.

 

Next meeting: Wednesday 19 June 2019, 21.30 Vienna Time

SRN Executive

 

Dear members,

This is to call for nominations to the SRN Executive, to serve for the two years 2019-20 and 2020-21.

The AGM will be held at the SRN Conference, at the School of Arts, Catholic University of Portugal, Porto (Portugal) on Friday 13th of September at 18:15. Exact location to be advised by the Conference organisers.

At this AGM, under Section 5 of the SRN constitution (2014) we will receive nominations for members of the Executive Council of the SRN, for which there are three vacancies. Section 5.7 of the constitution says:

“5.7. Nominations for election to the Executive Council, and supporting statements, must be made by members of the Association in writing, and must be in the hands of the Association’s Secretary at least four weeks before the date of the election. These nominations and statements must be available to the Association’s membership no later than 14 days before the date of the election. Should nominations exceed vacancies, there shall be an election by secret ballot.”

As the Secretary, I have asked Ronald Geerts, Vrije Universiteit Brussel, to act as Elections Officer, to receive nominations for the Exec Council, and to impartially oversee the appointment of new members, including management of an election if held.

If you wish to stand for election to the SRN Executive Council, you and your proposer and seconder should be ‘members in good standing’, which means you have signed up on the SRN jiscmail (www.jiscmail.ac.uk) at least a year ago.

So, if you wish to stand for election to the Exec, please send a Statement of no more than 250 words supporting your nomination, plus the names and contact details for a Proposer and Seconder, by Friday 12th July 2019 to Ronald Geerts at ronald.geerts@vub.be

Please consider standing for election! I can assure you it is a very pleasurable task, involving monthly skype chats and light duties! Let me know if you have any questions about what it involves, or about this process.

Also open for (re)election is the Early Career Representative within the EC. We’d like to call for nominations, from anyone interested in taking this on for a year. The appointment will be made by the Council, as with any co-opted member. Co-opted members contribute to all and any discussions, but do not have a vote (if it should ever come to that!). The specifics are as follows:

•          The Representative should be within 5 years of having completed their PhD, or within 5 years of their earliest work in the area of screenwriting research (if they have no PhD or equivalent).
•          ‘early’ therefore refers to duration of experience in the field, and not age.
•          Interested persons can self-nominate.
•          Names can also be put forward by others, also, but need to be accompanied by information on the nominee and confirmation that they are interested in serving.
•          Each nomination should be accompanied by a CV, and a short statement of interest in the appointment (max. 250 words).
•          The deadline for submission of nominations is Friday July 12th. Please submit to Claus Tieber (Secretary, SRN) at claus.tieber@univie.ac.at

The Early Career Rep will ‘attend’ the monthly Skype meetings of the Exec Council (which normally last up to an hour), and will take forward any ideas and plans in relation to early researchers, with the support of the Council, of course.

If this interests you, please send in a nomination as soon as possible, and no later than the deadline.

We look forward to hearing from you!

Best wishes

Claus Tieber

SRN Executive minutes – April 2019

Minutes SRN EC Meeting

Wednesday 24 April 2019 at 21.30 Vienna Time

Attending: CSB (chair), JF, PR, CT (minutes), AZ

Excused: MMcV, CM

  1. Approval of the minutes 190327 (last meeting)

approved

 

  1. Next Conferences:

Information about the SRN Call for Conferences. Timeline (CSB, CT)

One official bid by Brazil so far, three other ones are in the works. One will need until mid-May, one will need some months.

Thus we decided to extend the deadline. The new deadline is May 27th, it will be communicated via our mailing list.

 

  1. Porto Conference

Registration is now open

We should encourage people to register

JH will put a reminder on social media.

 

  1. Web

Do we have statistics of the users?

No access to web statistics so far. How many people are visiting our website?

AZ will get the information.

Discussion about stats and usefulness of specific social media (FB, Twitter, Instagram, youtube, etc.)

We have to find out if the Porto organizers have a person, who is responsible for communication and social media and maybe stream and/or film some keynotes/presentations even if it is only audio.

 

  1. Awards

Steven Price: news about suggestions for the Article Award? (PR)

Steven will think about possible candidates. We might have to remind authors that self-nomination is allowed.

 

Next meeting: Wednesday 29 May 2019, 21.30 Vienna Time

End of meeting: 22:30

SRN Executive Minutes – March 2019

Minutes SRN EC Meeting

Wednesday 27 March 2019 at 21.30 Vienna Time

Participants: CSB (chair), CT (minutes), AZ, JF, MMcV,

Excused: PR, CM

 

  1. Approval of the minutes 190219 (last meeting)

approved

 

  1. Next Conferences:

Information about the SRN Call for Conferences (CSB)

CSB received three mails from international facilities (Singapur, UK, Ottawa), but these are commercial institutions. In her response she made clear that we are looking for non-commercial organizers, located in universities, film schools etc.

 

  1. Porto Conference

Registration is not open yet. The organizers need to communicate information when it actually opens.

 

  1. Newsletter

March edition is ready, thanks to CM and MMcV.

The EC discussed the statistics of our newsletter and how we can get information about it. Instead of sending the whole newsletter out as attached pdf, we could just send a list of the topic with links to the whole newsletter on our website. This way we could get detailed statistics. The newsletter itself doesn’t need to be changed at all for this technical improvement.

We also have no numbers and stats of our website.

 

  1. Awards

The first nomination for an article came in and was forwarded to the members of the jury.

 

  1. Other business

JF reports from his very successful workshop about screenwriting research.

He will write a short report for our next newsletter. JF also created a SRN banner, which could be used at other occasions.

CT reports that a German language network for screenwriting research will be founded in November. A CfP for the first workshop will be published in our newsletter.

 

Next meeting: Wednesday 24 April 2019, 21.30 Vienna Time

End of meeting: 22:30 Vienna time

 

Call for Conferences: Deadline extended

Dear Members,
We thank those of you who have already declared their interest in
organizing the annual SRN conferences from 2021 until 2023. We recognize
that some need a little bit more time to submit a proposal and/or get
the approval of their university. Thus we have extended the deadline for
this call until May 27th.
This might also give others who haven’t already a chance to make a bid.
We are looking forward to your submissions.
Kind regards
Claus Tieber
Secretary SRN

SRN Executive minutes – March 2019

Minutes SRN EC Meeting

Wednesday 27 March 2019 at 21.30 Vienna Time

Participants: CSB (chair), CT (minutes), AZ, JF, MMcV,

Excused: PR, CM

  1. Approval of the minutes 190219 (last meeting)

approved

  1. Next Conferences:

Information about the SRN Call for Conferences (CSB)

CSB received three mails from international facilities (Singapur, UK, Ottawa), but these are commercial institutions. In her response she made clear that we are looking for non-commercial organizers, located in universities, film schools etc.

  1. Porto Conference

Registration is not open yet. The organizers need to communicate information when it actually opens.

  1. Newsletter

March edition is ready, thanks to CM and MMcV.

The EC discussed the statistics of our newsletter and how we can get information about it. Instead of sending the whole newsletter out as attached pdf, we could just send a list of the topic with links to the whole newsletter on our website. This way we could get detailed statistics. The newsletter itself doesn’t need to be changed at all for this technical improvement.

We also have no numbers and stats of our website.

  1. Awards

The first nomination for an article came in and was forwarded to the members of the jury.

  1. Other business

JF reports from his very successful workshop about screenwriting research.

He will write a short report for our next newsletter. JF also created a SRN banner, which could be used at other occasions.

CT reports that a German language network for screenwriting research will be founded in November. A CfP for the first workshop will be published in our newsletter.

Next meeting: Wednesday 24 April 2019, 21.30 Vienna Time

End of meeting: 22:30 Vienna time

 

SRN Executive Minutes – February 2019

Tuesday 19 February 2019 at 21.30 Vienna Time

Participants: CSB (chair), CT (minutes), AZ, PR, JF (only at the very beginning, due to technical problems)

Excused: Christina

 

  1. Approval of the minutes 190122 (last meeting)

approved

 

  1. Next Conferences:

Discussion about the text of the Call for next conference organisers – 2021-2023.

Draft accepted with few corrections. Deadline will be April 30th, decisions to be made in the June meeting. Official communication at the AGM in Porto. (to the organizers after the June meeting) Applications can be made for a specific year, or for all years. In the later case it’s up to the EC to choose the year.

The Call will be send via our list and put on our website. After that we will spread it similarly to the CfPs for our conferences and spread via our channels of communications. We will use the list of the Porto CfP to coordinate the distribution among us.

 

  1. Porto Conference

Response of the Porto organizers about our answer regarding their need for help with the election of abstracts (vid the Minutes of last meeting, AZ + CSB)

A lot of work was done in the selection processes and we thank the organizers for that.

We suggest to send the comments that were written during this process to the applicants in order to approve their presentations, but it is up to them if they want to do this.

The applicants will be informed by March 1st.

We accept the rejections, although we consider these decisions to be the responsibility of the organizers, not of the EC.

 

  1. Newsletter

Lots of information for the newsletter was received. The next one will be send out in a couple of weeks.

 

  1. Awards

We have a number of nominations for the book award, but not a single one for an article. We will remind members of this category in the next newsletter.

PR will get in contact with Steven Price, who as editor of the JoS should have a good overview about articles to be published during the timespan eligible for the award.

 

  1. Other business

We discussed the option of an additional page on our website for Early Carrier Researchers. The EC prefers to focus on social media in this case instead of putting up a new page with not enough content.

CSB will represent SRN with the Yearbook of International Organizations, a publication of the Union of International Associations,  http://www.uia.org/yearbook

 

Next meeting. Wednesday March 20 at 21:30 Vienna time.